Administrative Assistant III

@ University Health Network

Company Overview

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital with 10 sites and over 44,000 team members. It is affiliated with the University of Toronto and is recognized internationally for research, education and patient care. Visit uhn.ca for more details.

Job Description

The Administrative Assistant III provides complex administrative support services to senior professional personnel. This includes assisting with HR tasks, coordinating payroll, managing onboarding and offboarding, and supporting research grant administration. The role also involves planning meetings, organizing travel and events, preparing high-value documents, monitoring budgets, and maintaining electronic filing systems. Additional responsibilities extend to supporting general administrative tasks across UHN Research Institutes to foster effective communication and best practices.

Key Responsibilities

• Assist with human resource administrative tasks including payroll and onboarding/offboarding.
• Plan and coordinate meetings; manage travel arrangements and expenses.
• Prepare confidential documents such as proposals, grant applications, and reports.
• Monitor and analyze departmental/lab budgets and financial reports.
• Develop and maintain electronic filing and retrieval systems.
• Support administrative activities under the UHN Research Institutes.

Qualifications

A minimum of Grade 12 or equivalent, plus a recognized diploma in a business or medical administrative program is required. Candidates must have four years of related administrative assistant experience, expert Microsoft Office skills, strong interpersonal abilities, attention to detail, and an understanding of healthcare or research environments. Preference is given to those familiar with medical terminology.

Additional Information & Benefits

This permanent full-time position (37.5 hours per week, day shift) is at the Toronto Medical Discovery Tower. UHN offers competitive packages including government organization benefits, HOOPP membership, flexible work environment, various corporate discounts, development opportunities, and more.

Key skills/competency

Administrative Support, Payroll Coordination, Event Planning, Budget Monitoring, Microsoft Office, Confidentiality, Time Management, Communication, HR Processes, Research Environment.