Administrative Assistant II, General

Company Description

University Health Network (UHN) is Canada’s #1 hospital and the world’s #1 publicly funded hospital, boasting 10 sites and over 44,000 TeamUHN members. Comprising Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education, and West Park Healthcare Centre, UHN leads as Canada's top research hospital. Its extensive biomedical research and complex case management establish it as a national and international hub for discovery, education, and patient care. UHN operates Canada's largest hospital-based research program, with significant advancements in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine, and rehabilitation medicine. UHN is proudly affiliated with the University of Toronto. Our vision at UHN is to build A Healthier World, a goal continually advanced by our talented and dedicated team members. Learn more at www.uhn.ca.

Position Summary: Administrative Assistant II, General

Join the dynamic Allied Health team at Toronto General and Princess Margaret Hospital. This team includes Speech Pathologists, Occupational Therapists, Social Workers, Physiotherapists, Dietitians, Respiratory Therapists, Dietitian Technicians, and Rehab Assistants. This is an on-site, casual position, reporting to the Manager, Allied Health, with day shifts and an hourly salary range of $25.56 to $31.95. The closing date for applications is February 20, 2026.

Key Duties and Responsibilities

• Utilize knowledge of medical terminology and advanced functions to provide word processing and typing services for moderate and/or complex document production.
• Perform comprehensive reception responsibilities, ensuring smooth departmental operations.
• Accurately complete payroll processing for the Allied Health team.
• Maintain and update written and/or electronic calendars and schedules for assigned personnel.
• Administer and monitor billing procedures and departmental budgeting records, ensuring financial accuracy.
• Modify and maintain electronic and paper information filing/retrieval methods, systems, and/or formats.
• Perform other administrative duties as assigned to support team functions.

Qualifications

• Completion of Grade XII (12) or a recognized equivalent.
• Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level.
• Three (3) years of related secretarial support experience preferred.
• Previous on-the-job experience with computer/word-processing, database, and spreadsheet software.
• Proficiency in a Microsoft Office environment.
• Experience working in a health care environment is considered an asset.
• Experience with Epic is preferred.

Why Join University Health Network (UHN)?

Beyond collaborating with some of the world's most talented healthcare professionals, UHN provides a wide array of benefits, programs, and perks. These comprehensive offerings are a distinguishing factor, designed to provide value where it matters most to you, now and throughout your career at UHN. Benefits include competitive offer packages, membership in the Healthcare of Ontario Pension Plan (HOOPP), convenient access to transit and UHN shuttle service, a flexible work environment, and abundant opportunities for development and promotions within our extensive organization. Additional perks encompass multiple corporate discounts for travel, restaurants, parking, phone plans, auto insurance, and access to on-site gyms.

Application Information

Current UHN employees must have successfully completed their probationary period, possess a strong employee record, and maintain satisfactory attendance in accordance with UHN's attendance management program to be eligible. All applications must be submitted before the posting close date. UHN communicates with selected candidates via email, so regular email checks are advised. A Criminal Record Check may be required for the successful candidate. Misleading or inaccurate information provided by applicants may result in disqualification. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Accommodation requests can be made at any stage; applicants should make their requirements known. We appreciate all interest, but only those selected for further consideration will be contacted.

Key skills/competency

• Medical Terminology
• Word Processing
• Typing Services
• Reception Duties
• Payroll Processing
• Calendar Management
• Billing Procedures
• Budget Monitoring
• Filing Systems
• Microsoft Office