General Clerk III
UICGS / Bowhead Family of Companies · Atlanta, GA
- On site
- Full-time
- $41,998 / year
- Atlanta, GA
Job highlights
- Provide document management support to legal office.
- Organize files, manage mail, and scan documents.
- Enter and upload data into electronic systems.
- Requires administrative experience and computer skills.
- Full-time role with benefits in Atlanta, GA.
About the role
General Clerk III - Document Management Support Services
Bowhead is seeking a General Clerk III to provide essential Document Management Support Services to the Office of Principal Legal Advisor (OPLA). This role is crucial for supporting OPLA's mission of providing comprehensive legal counsel and services to all ICE offices and programs. OPLA is involved in representing the Department of Homeland Security (DHS) in Immigration Court proceedings, appellate cases before the Board of Immigration Appeals, and supporting the Department of Justice's Office of Immigration Litigation and U.S. Attorney's Offices nationwide. The Chief Counsel's office manages highly sensitive and confidential documentation, making accuracy and discretion paramount in this role.
Key Responsibilities and Duties
The General Clerk III will perform a variety of administrative and clerical tasks, following detailed procedures for repetitive tasks. Key duties include:
- Maintaining and organizing physical and electronic files.
- Managing mail, including paper and electronic correspondence and packages.
- Scanning of documents and entering/uploading data into PLAnet, OPLA's electronic alien file repository.
- Conducting research and drafting documents as needed.
- Interfiling correspondence and shelving/re-shelving files.
- Utilizing the RAILS automated file system for file location and transfers.
- Assisting with Freedom of Information Act (FOIA) requests.
- Routing or filing legal or specialized materials according to office procedures.
- Ensuring compliance with ICE and NARA General Records Schedule document retention policies.
- Recording receipt of motions, notices of appeal, briefing schedules, and court decisions in PLAnet.
Qualifications and Requirements
- High School Diploma or equivalent required.
- Minimum of one (1) year of experience in an administrative office environment.
- Extensive computer/PC knowledge, including spreadsheet software, word processing software, and MS Office Suite.
- Must be able to pass a federal background investigation and pre-employment drug screen.
- Ability to lift up to 35 pounds.
- Ability to stand and walk for prolonged periods.
- Ability to twist, bend, and squat periodically.
- Must be able to obtain a security clearance at the DHS ICE T2 level.
Work Arrangement and Compensation
This is a full-time, benefits-eligible position. The hourly rate is $20.18 plus a Health and Welfare (H&W) rate of $5.09 per local wage determination. The position is located in Atlanta, GA.
Key skills/competency
- Document Management
- Administrative Support
- File Organization
- Mail Management
- Data Entry
- Scanning
- Research
- MS Office Suite
- PLAnet System
- FOIA Requests
Skills & topics
- General Clerk III
- Document Management
- Administrative Assistant
- Data Entry
- File Clerk
- Office Support
- Legal Support
- Atlanta Jobs
- Federal Contractor
- DHS ICE
How to get hired
- Tailor your resume: Highlight administrative experience, file management, and proficiency with MS Office Suite, emphasizing any data entry or scanning experience relevant to the General Clerk III role.
- Address federal requirements: Explicitly mention your understanding of and ability to pass a federal background investigation and obtain a DHS ICE T2 security clearance.
- Showcase computer skills: Detail your experience with spreadsheet, word processing, and MS Office Suite, and any specific experience with electronic filing systems like PLAnet or RAILS if applicable.
- Emphasize attention to detail: Demonstrate your ability to follow detailed procedures and perform repetitive tasks accurately, crucial for document management support.
- Prepare for technical skills assessment: Be ready to discuss your proficiency with relevant software and your ability to learn new systems quickly.
Technical preparation
Master MS Office Suite: Word, Excel, Outlook.,Practice data entry speed and accuracy.,Familiarize with document scanning techniques.,Understand file management systems basics.
Behavioral questions
How do you ensure accuracy in repetitive tasks?,Describe experience handling confidential information.,How do you prioritize mail and document sorting?,How do you handle tasks with detailed procedures?
Frequently asked questions
- What is the primary responsibility of a General Clerk III at UICGS / Bowhead Family of Companies for the OPLA position?
- The primary responsibility of the General Clerk III is to provide essential Document Management Support Services to the Office of Principal Legal Advisor (OPLA), focusing on maintaining and organizing files, managing mail, scanning documents, data entry into PLAnet, and conducting research for legal case management.
- What are the minimum qualifications for the General Clerk III role in Atlanta, GA?
- The minimum qualifications include a High School Diploma or equivalent, at least one year of experience in an administrative office environment, and extensive computer/PC knowledge, including spreadsheet software, word processing software, and MS Office Suite. The ability to obtain a federal background investigation and security clearance is also required.
- Is this a remote position, or will I need to be on-site in Atlanta, GA for the General Clerk III role?
- This position is on-site in Atlanta, GA. The job description clearly states the location as Atlanta, GA, and mentions physical demands such as lifting and standing, indicating an on-site work arrangement.
- What is the compensation for the General Clerk III position, and are benefits offered?
- The compensation is an hourly rate of $20.18 plus a Health and Welfare (H&W) rate of $5.09 per local wage determination. Yes, this is a full-time, benefits-eligible position.
- What type of security clearance is required for the General Clerk III position with OPLA?
- A security clearance at the DHS ICE T2 level is required for this General Clerk III position. Candidates must be able to obtain this clearance, which involves a comprehensive federal background investigation.
- Can I apply for the General Clerk III role if I don't have experience with PLAnet or RAILS?
- While experience with specific systems like PLAnet or RAILS is beneficial, the core requirement is extensive computer/PC knowledge and administrative experience. The job description implies training will be provided for system-specific tasks, as long as you demonstrate strong foundational computer skills and a capacity to learn.