Executive Administrative Assistant

Your Role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly?

We’re looking for an Executive Administrative Assistant to:

• Manage and maintain calendars, including conference calls, vacation, travel, and client meetings.
• Organize training sessions, workshops, and conferences, coordinating locations, attendees, materials, and communication.
• Assist in the preparation of high-quality PowerPoint presentations and other documents.
• Provide organizational support, including ordering supplies, software, and hardware; publications; maintaining files (paper & electronic) and other confidential information; and coordinating new hire requirements.
• Administer filing (both manually and electronically).
• Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls, and video conferences across multiple time zones; liaising with assistants from multiple teams across our firm and ensuring forward planning for meetings, events, and deliverables.
• Complete ad-hoc projects as necessary.

The salary range for this role in New York is $85,000 to $107,500.

The expected salary range(s) for this role as of the date of this posting is/are based on factors including, but not limited to, experience, qualifications, education, location and skill level. This role may also be eligible for discretionary incentive compensation. For benefits information, please visit ubs.com/usbenefits.

Your Team

You will support Global Banking in the Americas. We continue to invest in Global Banking talent across industry groups, products, and regional offices.

Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your Expertise

• Timely expense input.
• Experience managing travel arrangements – tract/tar/other cost approvals.
• Managing call reports; Outlook/Banker Portal meeting shells.
• Timesheets.
• Handling phone coverage where applicable.
• Providing dedicated support.

About UBS

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Join Us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Key skills/competency

• Calendar Management
• Travel Coordination
• Expense Reporting
• PowerPoint Proficiency
• Organizational Skills
• Confidentiality
• Meeting Scheduling
• Administrative Support
• Time Management
• Multitasking