Coordinating Center Associate

About UBC

As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBC, we provide services to enhance the entire drug development process and commercialization lifecycle - from clinical trial support to real-world evidence generation.

Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values being: Collaborative, Conscientious, Curious, Consultative, and Compassionate. We believe in an inclusive workplace that fosters creativity.

If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!

Brief Description

The Coordinating Center Associate provides consistent customer service support to all stakeholders for assigned program(s).

Specific Job Duties

• Handle inbound and outbound contacts from various sources (patients, healthcare providers, etc.) related to specific and/or multiple UBC programs.
• Provide consistent customer service support to all stakeholders for the assigned program(s).
• Utilize working knowledge of program guidelines, medication, or disease being referenced in call scripts.
• Conduct communication through various channels (phone, fax, email) to retrieve data or address discrepancies.
• Complete full follow-up with regards to missing information from stakeholders, including data entry, documentation, and safety reporting per program guidelines.
• Apply corrections and/or updates in secured program applications and/or CTMS and appropriate documents, identified through data verification or follow-up calls.
• Escalate potential problems or issues requiring management’s immediate attention, providing a summary with appropriate detail.
• Document all communications in the appropriate application contact log in an accurate, concise, and timely manner as defined in Standard Operating Procedures and/or Project Specific Procedures.
• When applicable, assist in the process to recruit or initiate sites and coordinate launch activities.
• Ensure all assigned project tasks are completed.
• Provide new and/or updated training materials as needed.
• Responsible for ensuring all program compliance duties (including re-education of stakeholders, documentation of non-compliant events, review of alerts/reminders, and healthcare provider follow-up) are completed.
• When applicable, responsible for preparation of program compliance materials for client meetings.
• When applicable, responsible for preparation and shipping of program materials and documenting action.
• When applicable, responsible for processing honorarium.
• Review documents for program standards and take appropriate action.
• Ensure data entry, filing, and data confirmation are completed accurately and in a timely manner.
• Other duties as assigned by the Program Manager, Associate Program Manager, Associate Manager, Coordinating Center, and/or Senior Manager, Coordinating Center and as determined by UBC SOPs.

Required Skills And Qualifications

• High School Graduate; some college preferred
• 3+ years of relevant experience
• Customer service experience preferred
• Proficient in multitasking and ability to prioritize tasks
• Proficiency with personal computers including Microsoft Office
• Excellent written and verbal communication skills
• Ability to work on complex programs or multiple programs at the same time requiring critical thought processing
• Ability to adapt in a dynamic work environment
• Ability to maintain accurate information and make decisions with minimal supervision
• Ability to work a flexible schedule that could include 24/7 on call coverage shifts

Benefits

At UBC, employee growth and well-being are always at the forefront. We offer an extensive range of benefits to ensure that you have everything you need to thrive personally and professionally. Here are some of the exciting perks UBC offers:

• Remote opportunities
• Competitive salaries
• Growth opportunities for promotion
• 401K with company match*
• Tuition reimbursement
• Flexible work environment
• 20 days PTO, accrued
• Paid Holidays
• Employee assistance programs
• Medical, Dental, and vision coverage
• HSA/FSA
• Telemedicine (Virtual doctor appointments)
• Wellness program
• Adoption assistance
• Short term disability
• Long term disability
• Life insurance
• Discount programs

UBC is proud to be an equal opportunity employer and does not discriminate because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. We are committed to a diverse, equitable and inclusive culture that fosters respect for each other, our clients, and our patients.

Work schedules include: 8:00 AM EST-4:30 PM EST, 9:00 AM EST-5:30 PM EST, 10:30 AM EST-7:00 PM EST & 11:00 AM EST – 8:00 PM EST.

Key skills/competency

• Customer Service
• Stakeholder Communication
• Data Entry
• Program Compliance
• Documentation
• Multitasking
• Problem Solving
• Microsoft Office
• Critical Thinking
• Adaptability