Office Assistant - Part Time (Seattle)
Turner Construction Company · Seattle, WA
- On site
- Part-time
- $35,000 / year
- Seattle, WA
Job highlights
- Support office operations and administrative services.
- Manage facilities, supplies, and vendor relations.
- Handle daily administrative tasks and scheduling.
- Provide team support and assist with office moves.
- Part-time role with competitive hourly pay.
About the role
Office Assistant - Part Time
Turner Construction Company is seeking a part-time Office Assistant to support our Seattle Main office. This role is crucial for maintaining smooth daily operations and supporting the Administrative Services team.
Key Responsibilities:
- Assist Administrative Services (AS) team and Business Unit (BU) staff with office operations, including facilities, supplies, and safety.
- Act as a point of contact for external vendors and service technicians, ensuring appropriate access while maintaining security.
- Respond to office and facility service requests, supporting day-to-day facilities management such as repairs, HVAC, janitorial services, and lighting.
- Maintain office and kitchen supplies, managing inventory and submitting orders for approval.
- Manage general conference room calendars, prepare meeting rooms, process catering requests, and maintain the appearance of these areas.
- Handle daily administrative tasks including mail processing, photocopying, filing, e-faxes, updating phone listings, and invoice processing.
- Provide team support and cover AS staff duties during absences (lunch, breaks, illness, vacation).
- Support the coordination and execution of local office moves.
- Identify and report basic office safety hazards, seeking guidance for corrective actions.
- Collaborate with functional leads (Office Manager, HR, EH&S) on policy and safety signage.
- Stay informed about office emergency protocols and resources.
- Understand office organizational hierarchy and escalate issues appropriately.
- Participate in Standard Operating Procedures (SOP) reviews to suggest improvements for quality and productivity.
- Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
- Perform other duties as assigned.
Qualifications:
- High School Diploma or GED.
- Minimum of 1 year of office-related experience.
- Construction industry experience or customer service experience is preferred.
- Basic understanding of office and facilities management.
- Strong organizational skills with the ability to prioritize and complete tasks efficiently.
- Proactive, positive, and professional attitude with good judgment.
- Interpersonal skills to establish working relationships.
- Basic First Aid, CPR, and AED certification is desired.
- Familiarity with Microsoft Office suite.
Work Environment & Physical Demands:
This role operates in a standard office setting with quiet to moderate noise levels. The position requires frequent sitting, use of hands for fine motor tasks, reaching, talking, and hearing. Employees will frequently view a computer monitor and use a keyboard. Specific vision abilities include close vision, peripheral vision, depth perception, and focus adjustment. The role requires occasional mobility and short-distance travel. Employees must be able to regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds.
Compensation & Benefits:
This is a part-time position with an estimated hourly rate of $24.50 - $33.65 USD. Turner Construction offers a flexible benefits package including medical, dental, vision, 401(k) plan, HSA, FSA, wellness benefits, legal plan, identity theft protection, life insurance, and disability coverage (eligibility may vary based on hours worked). Additional benefits include paid vacation, sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.
Key skills/competency:
- Office Administration
- Facilities Management
- Vendor Management
- Supply Management
- Scheduling
- Mail Processing
- Organizational Skills
- Microsoft Office Suite
- Customer Service
- Safety Protocols
Skills & topics
- Office Assistant
- Administrative Support
- Facilities Management
- Office Operations
- Part-Time
- Seattle Jobs
- Turner Construction
- Clerical
- Receptionist
- Office Coordinator
How to get hired
- Tailor your resume: Highlight relevant office, facilities, and customer service experience for the Office Assistant role at Turner Construction.
- Craft a strong cover letter: Express your proactive attitude, organizational skills, and understanding of office management.
- Prepare for interviews: Be ready to discuss your problem-solving abilities, time management, and how you handle vendor interactions.
- Showcase technical skills: Emphasize your proficiency with Microsoft Office Suite and any relevant certifications like First Aid/CPR.
- Demonstrate company fit: Research Turner Construction's values, culture, and DE&I initiatives to align your responses.
Technical preparation
Master Microsoft Office Suite functions.,Familiarize with basic facilities management.,Practice calendar and scheduling software.,Review common office safety procedures.
Behavioral questions
Describe a time you managed competing priorities.,How do you handle vendor interactions professionally?,Give an example of proactive problem-solving.,How do you maintain organization under pressure?
Frequently asked questions
- What are the primary responsibilities of an Office Assistant at Turner Construction?
- As an Office Assistant at Turner Construction's Seattle office, you will be responsible for supporting daily office operations, managing facilities and supplies, coordinating with vendors, handling administrative tasks like mail and scheduling, and providing general support to the Administrative Services team and business unit staff.
- What qualifications are essential for the Office Assistant position?
- To be considered for the Office Assistant role, you need a High School Diploma or GED, at least one year of office-related experience, and basic computer skills, particularly with Microsoft Office. Experience in the construction industry or customer service is preferred.
- Is this a full-time or part-time Office Assistant role?
- This is a part-time position, offering flexibility for individuals seeking to work fewer hours per week while still contributing to a dynamic team at Turner Construction.
- What is the estimated hourly pay for the Office Assistant role?
- The estimated hourly rate for the Office Assistant position at Turner Construction ranges from $24.50 to $33.65 USD, commensurate with experience and qualifications.
- Does Turner Construction offer benefits for part-time Office Assistants?
- Turner Construction provides flexible benefits, including medical, dental, and vision coverage, and financial benefits like a 401(k) plan. However, employees working less than 20 hours per week may not be eligible for full benefits. Specific eligibility details should be confirmed during the hiring process.
- What is the work environment like for an Office Assistant?
- The Office Assistant position is based onsite at the Seattle office, which offers a standard office environment with quiet to moderate noise levels. The role involves typical office tasks, including computer work, and requires some physical activity such as lifting up to 10-25 pounds.
- How can I best prepare for an interview for the Office Assistant position?
- To prepare for your interview, focus on highlighting your organizational skills, proactive attitude, and experience with office management tasks. Be ready to provide examples of how you've handled vendor relations, managed supplies, and supported administrative functions. Familiarity with Turner Construction's values and commitment to DE&I will also be beneficial.