IT Recruiting Coordinator
Trilon Group · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Job highlights
- Own AI/Tech hiring coordination and candidate experience.
- Partner with Senior Tech Recruiter on sourcing efforts.
- Build and refine recruiting workflows and systems.
- Improve processes for efficiency and candidate satisfaction.
- Opportunity for growth in a fast-paced environment.
About the role
About the Role:
You will own all scheduling, coordination, and candidate experience for Trilon's AI and Technology hiring initiative, one of the company's top strategic priorities. You will partner directly with a Senior Tech Recruiter, support sourcing for hard-to-fill technical roles and help shape how we run recruiting as the team scales.
We are actively growing teams across AI engineering, data, and software development. The volume is real, the roles are complex, and the work is high visibility. You’ll be part of a focused, high-impact team leading this effort, where your contributions are visible from day one.
Trilon is a career accelerator, and this role provides a strong foundation to launch from—we actively invest in internal development and create clear pathways for growth across recruiting, HR, operations, and the business.
You’ll have real ownership, real exposure, and a front-row seat to how we operate at scale.
Key Responsibilities:
- Own all interview scheduling and coordination for AI, data, and software engineering roles, including complex multi-stage loops across multiple time zones and stakeholders
- Serve as a point of contact for candidates throughout the process, ensuring every interaction is timely, warm, and professional
- Partner with the Senior Tech Recruiter on sourcing: LinkedIn outreach, Boolean searches, and building pipelines for active roles
- Build and refine scheduling workflows, candidate communication templates, and tracking systems, with real input into how these processes work
- Maintain clean data in Pinpoint ATS and support pipeline reporting
- Identify friction points in the process and fix them proactively, without waiting to be asked
- Support broader recruiting operations and special projects as the team grows
Skills, Knowledge and Expertise:
- 2+ years of experience in recruiting coordination or recruiting operations
- A track record of improving processes, not just running them; you should be able to point to something you built or changed
- Experience supporting hiring across any function or industry; you know how to run a process and keep candidates and hiring managers on track
- Comfort with ambiguity and building in fast-moving environments
- Strong communication skills and a high personal bar for candidate experience
- Genuine curiosity about AI and technology; you do not need to code, but you should want to understand what we are building and why it matters
- Interest in using AI tools to make recruiting smarter and faster: better outreach, faster scheduling, sharper sourcing
- Familiarity with Pinpoint or similar ATS platforms such as Greenhouse or Lever
Nice to have:
- Experience supporting technical hiring in engineering, data science, software, or similar fields
- Hands-on sourcing experience with LinkedIn Recruiter, Boolean search, and outbound candidate outreach
- Background in high-growth, startup, or PE-backed environments
- Experience with AI recruiting tools such as Metaview, Beamery, or similar
Key skills/competency:
- Recruiting Coordination
- Talent Acquisition
- Candidate Experience
- ATS (Applicant Tracking System)
- Sourcing
- Boolean Search
- LinkedIn Recruiter
- Process Improvement
- Technical Recruiting
- AI Tools
Skills & topics
- IT Recruiting Coordinator
- Recruiting
- Talent Acquisition
- Coordinator
- Hiring
- Scheduling
- Candidate Experience
- ATS
- Sourcing
- Process Improvement
- Remote
How to get hired
- Tailor your resume: Highlight experience in recruiting coordination and process improvement, specifically mentioning ATS platforms and technical hiring support.
- Showcase your skills: Emphasize your ability to manage complex scheduling across time zones and your commitment to exceptional candidate experience.
- Demonstrate proactivity: Provide examples of how you've identified and solved recruiting process challenges without prompting.
- Express enthusiasm for AI: Convey your curiosity about AI and technology and your interest in leveraging AI tools for recruiting.
- Prepare for interviews: Be ready to discuss specific examples of process improvements you've implemented and your approach to candidate communication.
Technical preparation
Master ATS features (Pinpoint, Greenhouse, Lever).,Practice Boolean search techniques for sourcing.,Familiarize with AI recruiting tools and benefits.,Understand technical role requirements (AI, data, software).
Behavioral questions
Describe a time you improved a recruiting process.,How do you ensure a positive candidate experience?,How do you handle complex scheduling across time zones?,How do you manage ambiguity in a fast-paced role?
Frequently asked questions
- What are the primary responsibilities of an IT Recruiting Coordinator at Trilon Group?
- As an IT Recruiting Coordinator at Trilon Group, you will be responsible for all interview scheduling and coordination for AI, data, and software engineering roles. This includes managing candidate communication, partnering with recruiters on sourcing, and refining recruiting processes and systems. You'll ensure a positive candidate experience throughout the hiring lifecycle.
- What experience is required for the IT Recruiting Coordinator role at Trilon Group?
- The IT Recruiting Coordinator role requires at least 2 years of experience in recruiting coordination or recruiting operations. A proven track record of process improvement, experience supporting hiring across various functions, strong communication skills, and comfort in fast-paced environments are essential. Familiarity with ATS platforms like Pinpoint is also necessary.
- Does Trilon Group offer opportunities for growth in this IT Recruiting Coordinator position?
- Yes, Trilon Group emphasizes internal development and provides clear pathways for growth. This role is positioned as a career accelerator, offering opportunities to develop skills in recruiting, HR, operations, and the broader business, especially within their AI and Technology hiring initiative.
- What is the work environment like for an IT Recruiting Coordinator at Trilon Group?
- The IT Recruiting Coordinator role is remote within the USA. You'll work closely with a Senior Tech Recruiter in a focused, high-impact team. The environment is fast-paced, with high visibility and real ownership, especially concerning the company's strategic AI and Technology hiring priorities.
- How important is candidate experience for the IT Recruiting Coordinator role?
- Candidate experience is extremely important. The IT Recruiting Coordinator is the primary point of contact for candidates and must ensure every interaction is timely, warm, and professional. A high personal bar for candidate experience is a key requirement for this role.
- What kind of technical understanding is needed for this IT Recruiting Coordinator position?
- While you do not need to code, a genuine curiosity about AI and technology is important. You should be interested in understanding what Trilon is building and why it matters. An interest in using AI tools to enhance recruiting processes is also a plus.
- What ATS platforms are used at Trilon Group for this IT Recruiting Coordinator role?
- Familiarity with Pinpoint ATS is noted. Experience with similar ATS platforms such as Greenhouse or Lever is also considered valuable for the IT Recruiting Coordinator position.