Proposal Specialist
Trialbee · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Job highlights
- Craft compelling proposals for clinical trials.
- Collaborate with cross-functional teams.
- Utilize AI tools for efficiency.
- Ensure accuracy and quality in deliverables.
- Contribute to life-changing research.
About the role
About Trialbee and the Proposal Specialist Role
At Trialbee, we're on a mission to make clinical trials more accessible, inclusive, and efficient — connecting patients to the research that could change their lives. As Proposal Specialist, you'll be the engine behind how we bring that mission to life in front of clients — ensuring every proposal we send out is accurate, compelling, and built to win.
This is a role for someone who thrives on getting things right. Someone who can hold multiple workstreams at once, chase down the detail that others miss, and turn a complex set of inputs into a polished, client-ready deliverable. You'll work shoulder-to-shoulder with Trial Strategy Leads, Sales, Partnerships, and Operations — sitting at the centre of how Trialbee converts opportunities into partnerships.
What You'll Do
- Support Trial Strategy Leads in preparing proposals and client deliverables from brief through to final submission.
- Review RFPs and supporting documentation to identify requirements, deliverables, and timelines.
- Build proposal foundations using approved templates, historical performance data, case studies, and standard content.
- Coordinate inputs across Sales, Partnerships, Trial Strategy, Operations, and Marketing — including partnership quotes.
- Maintain and organise proposal content libraries, templates, and supporting documentation.
- Support data visualisations and quality reviews to ensure every deliverable is accurate, complete, and on-brand.
- Leverage AI-enabled tools to improve the speed, quality, and consistency of proposal workflows.
- Identify opportunities to improve how we work — processes, organisation, and cross-team collaboration.
Who We're Looking For
- 1–3 years of experience in proposal coordination, patient recruitment, clinical trial operations, or a related clinical research function.
- A solid understanding of patient recruitment strategies and the clinical trial landscape.
- Strong organisational skills and the ability to juggle multiple priorities without dropping the ball.
- A proactive mindset — you spot what needs doing and you do it.
- Experience coordinating across multiple stakeholders and pulling together inputs from different teams.
- Clear, confident written and verbal communication.
- Comfort with AI-enabled tools and a genuine curiosity about how technology can improve the way we work.
- Sharp attention to detail and a commitment to quality in everything you produce.
Location and Team
This role is fully remote and globally connected, welcoming candidates from across Europe and the US. This role sits within our commercial team, inside our Sales Operations function — the team that turns Trialbee's business strategies into real-world execution. You'll report into the Sales Operations leadership and work shoulder-to-shoulder with a group of experienced Directors and specialists spanning Trial Strategy, Partnerships, and Commercial Operations.
Life at Trialbee
At Trialbee, we are all passionate about making a difference as we innovate the future of clinical trial patient enrollment. You will work with a dynamic team who work together in an inclusive environment across the globe. What we offer: A global community of talented people working from 11 different countries. Purpose-driven work — every proposal you help build brings patients one step closer to life-changing research. A genuinely collaborative team where strategy, science, and creativity sit together. Real cross-functional exposure across Sales, Operations, Partnerships, and Product. A people culture built on our values: Humble, Kind, Curious and Fun. A fast-paced, high-energy, and high-performance environment.
Do you want to get involved in work that makes a difference in the world? Are you looking for a company with an innovative and collaborative environment – where everyone has a voice? Apply today!
Key skills/competency
- Proposal Coordination
- Clinical Trial Operations
- Patient Recruitment
- RFP Response
- Sales Operations
- Stakeholder Management
- AI Tools
- Attention to Detail
- Clinical Research
- Cross-functional Collaboration
Skills & topics
- Proposal Specialist
- Proposal Coordination
- Clinical Trials
- Patient Recruitment
- RFP Response
- Sales Operations
- Clinical Research
- Healthcare
- Remote Work
- Life Sciences
How to get hired
- Tailor your resume: Highlight experience in proposal coordination, patient recruitment, or clinical trial operations, and mention any AI tool proficiency.
- Craft a strong cover letter: Emphasize your understanding of the clinical trial landscape and your attention to detail.
- Showcase collaboration skills: Provide examples of successful cross-functional teamwork and stakeholder management in your application.
- Demonstrate proactive approach: Mention instances where you identified and resolved issues independently.
- Prepare for AI discussions: Be ready to discuss your experience with AI tools and your interest in leveraging technology.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the primary goal of a Proposal Specialist at Trialbee?
- The primary goal of a Proposal Specialist at Trialbee is to create accurate, compelling, and winning proposals that help connect patients to life-changing clinical trial research, ensuring efficiency and accessibility.
- What experience level is required for the Proposal Specialist role at Trialbee?
- Trialbee is looking for candidates with 1-3 years of experience in proposal coordination, patient recruitment, clinical trial operations, or a related clinical research function.
- Is the Proposal Specialist position at Trialbee remote?
- Yes, the Proposal Specialist position at Trialbee is fully remote and globally connected, welcoming candidates from across Europe and the US.
- What kind of collaboration can I expect as a Proposal Specialist at Trialbee?
- As a Proposal Specialist, you will work closely with Trial Strategy Leads, Sales, Partnerships, Operations, and Marketing teams, sitting at the center of opportunity conversion.
- What are the key skills for a Proposal Specialist at Trialbee?
- Key skills include strong organizational abilities, attention to detail, clear written and verbal communication, experience with AI-enabled tools, and a proactive mindset.
- How does Trialbee leverage technology in its proposal process?
- Trialbee leverages AI-enabled tools to improve the speed, quality, and consistency of proposal workflows, and they encourage candidates with a genuine curiosity for technology.
- What kind of company culture does Trialbee have?
- Trialbee fosters a purpose-driven, collaborative, and inclusive environment with a people culture built on values of being Humble, Kind, Curious, and Fun, operating in a fast-paced, high-energy setting.
- What is the career path for a Proposal Specialist at Trialbee?
- This role sits within the Sales Operations function, offering cross-functional exposure and the opportunity to work with experienced leaders, contributing to the company's growth and mission.