Executive Administrative Assistant

Overview

This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication. Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality. This position requires someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor company supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Qualifications

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up-to-date with advancements in office equipment and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Key skills/competency

• Office management
• MS Office
• Planning
• Time management
• Multitasking
• Prioritization
• Communication
• Discretion
• Confidentiality
• Executive support