Project Controls Assistant

Job title

Project Controls Assistant

Salary

Circa £38,250

Location

TFL Location

Contract Type

Permanent (TfL)

Band

2

Overview Of Project/role

The Project Controls Assistant is a pivotal support role within the Programme Management Office (PMO), contributing to the effective delivery of complex, high-value projects, and programmes through the provision of structured, data-driven project control services. This role operates at the intersection of planning, governance, and digital enablement, ensuring that programme data is accurate, timely, and actionable to support informed decision-making at all levels of the organisation. Working under the guidance of Project Controls Managers and in collaboration with cross-functional delivery teams, the Project Controls Assistant supports the implementation and continuous improvement of programme control frameworks, tools, and processes. The role requires a proactive approach to data stewardship, stakeholder engagement, and the use of digital platforms to enhance visibility, traceability, and performance reporting across the project and programme lifecycle.

Key Accountabilities

• Programme Planning & Controls: Support the maintenance, integration, and continuous improvement of programme schedules, cost models, and resource forecasts to ensure alignment with strategic delivery objectives.
• Reporting, Governance & BI Development: Lead the development and delivery of high-quality programme reporting, including dashboards, KPIs, and performance analytics using Business Intelligence (BI) tools. Ensure governance compliance through structured reporting on progress, risks, opportunities, and change control.
• Financial & Resource Analysis: Assist in the analysis of programme budgets, cost performance, and resource utilisation to support effective financial management and workforce planning.
• Information & Records Management: Maintain and enhance programme documentation, records, and data repositories, ensuring accuracy, accessibility, and compliance with PMO standards.
• SharePoint Development & Collaboration Tools: Develop and manage SharePoint sites and collaborative platforms to support document control, stakeholder engagement, and streamlined reporting processes.
• Risk & Opportunity Management: Contribute to the identification, review, and reporting of programme risks and opportunities, supporting proactive mitigation strategies and decision-making.
• Project Controls Support: Provide flexible, ad-hoc support across project controls functions, ensuring continuity and responsiveness to programme needs.
• Culture, Safety & Sustainability: Champion a positive safety culture and contribute to initiatives that promote equality, inclusion, fair employment, and environmental sustainability across the programme and its supply chain.

Skills, Knowledge & Experience

Demonstrates strong influencing and stakeholder engagement capabilities to effectively embed Project Controls methodologies and processes across high-risk, high-value, and complex projects and programmes. Proven ability to drive alignment and adoption of best practices within multidisciplinary delivery environments. Specific technical skills include:

• Information Management and Reporting (Level 2)
• Stakeholder Management (Level 3)
• Budgeting and Cost Management (Level 2)
• Attention to detail (Level 3)
• Excel (Level 3)

Knowledge

Knowledge of and understanding of capital projects and programmes with an emphasis on Project Controls and how this supports and integrates with a wider high functioning environment. Awareness of project planning, risk management, change control, and basic cost management. Knowledge and understanding of planning and scheduling tools and techniques, standards, and processes in a project management setting. Knowledge and understanding of project and programme management methodologies and their practical application in a Transport setting. An understanding of TfL project and programme management methodologies and processes. Good knowledge of various computer packages related to project management and or planning and scheduling.

Experience

Proven experience in developing and maintaining SharePoint sites to support project and programme management functions, enabling streamlined collaboration and document control. Skilled in report development and data visualisation within a BI PMO environment, leveraging tools such as Power BI and Excel to deliver actionable insights and support data-driven decision-making. Demonstrated ability to adapt and monitor project controls processes across major capital projects, ensuring alignment with organisational objectives and industry best practices. Strong track record of engaging with stakeholders at all levels, effectively influencing and improving processes to enhance project delivery outcomes. Extensive experience working with planning and scheduling standards, tools, and techniques in capital delivery environments, ensuring robust project timelines and resource management. Proficient in the use of project planning software (e.g., Primavera P6, MS Project), with a focus on schedule development, critical path analysis, and performance tracking.

Application Process

Please apply using your CV and PDF format preferred and do not include any photographs or images. Think carefully about the skills, knowledge and experience in the advert and cover this in your CV. The closing date for applications is 21st April @ 23:59. Please note - we may close this advert early if we receive a high number of applications.

Benefits

The opportunity to positively impact the lives of millions of Londoners from day one. Final salary pension scheme. Free travel for you on the TfL network. A 75% discount on National Rail Season Ticket and interest free loan. 35 hour working week. 30 days annual leave plus public and bank holidays. Private healthcare discounted scheme (optional). Tax-efficient childcare payments. Tax-efficient cycle-to-work programme. Retail, health, leisure and travel offers. Discounted Eurostar travel.

Equality, diversity, and inclusion

We are committed to equality, diversity, and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident employer, we are committed to inclusive recruitment practices. We guarantee an interview to any candidate with a disability who meets all the essential criteria for the role. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair. We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.

Hybrid working

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements.

Vetting Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.

Key skills/competency

• Project Controls
• Programme Management
• Reporting
• Data Analysis
• SharePoint
• Budget Management
• Risk Management
• Stakeholder Engagement
• Excel
• Business Intelligence