Administration Assistant - CEO Office
@ Transgrid

Sydney, New South Wales, Australia
A$80,000
On Site
Full Time
Posted 24 hours ago

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XXXXXXXXX XXXXXXXXXXX XXXXXXXX****** @transgrid.com
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Job Details

About Transgrid

At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network—powering homes, businesses, and communities.

The Opportunity

This role goes beyond traditional administration. As Administration Assistant in the CEO Office you will be at the centre of our leadership and governance operations. You will closely support the Executive Assistant to the CEO and interact with the CEO, ELT, senior management and stakeholders at all levels. The role is primarily based in our Ultimo office under a hybrid working arrangement, with significant regional travel during November and December for the Annual CEO Roadshow and leadership events.

Key Areas Of Focus

  • Provide daily support to the EA and CEO to ensure smooth executive operations.
  • Coordinate ELT and TLG meetings, manage calendars, and prepare agendas and meeting packs.
  • Manage and deliver the Annual CEO Roadshow and engage with regional depots.
  • Oversee financial administration including expenses, travel bookings, purchase orders, and reconciliations.
  • Drive improvements to systems and processes for enhanced efficiency.

About You

You are proactive, organized, and thrive in a high-profile, fast-paced environment. You excel in communication, discretion, and managing complex schedules while handling sensitive information with integrity and professionalism.

Transgrid Values in Action

  • Integrity: Handle confidential information and collaborate with senior leaders.
  • Service: Enable others to succeed by providing excellent support.
  • Achievement: Deliver successful outcomes through precision and commitment.
  • Safety: Promote a culture of health, safety, and wellbeing.

Benefits & Perks

Enjoy a well-rounded benefits package including corporate discounts, novated leasing, workplace flexibility, 20 weeks paid parental leave, regular training, workplace mentoring and tertiary education opportunities.

Key skills/competency

  • Executive Support
  • Administration
  • Office365
  • Organization
  • Communication
  • Discretion
  • Financial Administration
  • Event Coordination
  • Process Improvement
  • Time Management
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How to Get Hired at Transgrid

🎯 Tips for Getting Hired

  • Research Transgrid's culture: Study their mission, values, and recent achievements.
  • Customize your resume: Highlight administration and executive support experience.
  • Emphasize technical skills: Showcase Office365 and process improvement tools.
  • Prepare for behavioural questions: Reflect on discretion and professionalism.

📝 Interview Preparation Advice

Technical Preparation

Review Office365 features and shortcuts.
Practice managing complex calendars.
Familiarize with travel booking tools.
Study administrative software functions.

Behavioral Questions

Describe handling a confidential task.
Explain prioritizing competing deadlines.
Share a time you supported leadership.
Discuss managing complex logistics effectively.

Frequently Asked Questions