Governance & Projects Coordinator
@ Toronto Metropolitan University

Toronto, ON
CA$85,000
On Site
Full Time
Posted 2 days ago

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XXXXXXXXXX XXXXXXXXX XXXXXXXXXX******* @tmu.ca
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Job Details

About Toronto Metropolitan University

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to becoming Canada’s leading comprehensive innovation university. The institution embeds equity, diversity and inclusion as core values, attracting candidates with a commitment to these principles. TMU encourages applications from equity deserving groups, including First Nations, Métis and Inuit Peoples in Canada, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people.

About the Office of the General Counsel and Board Secretariat (GCBS)

The Office is responsible for providing strategic legal, compliance, privacy and risk advice, facilitating decision-making, and enabling the University to fulfill its academic mission. It handles legal services, privacy, access to information, compliance, enterprise risk management and Board coordination.

The Opportunity

The Governance & Projects Coordinator provides governance and administrative support for the Board of Governors and Committees. This role includes coordinating committee processes, ensuring the effective implementation of governance activities, and managing day-to-day operations of the Board Secretariat.

Key Responsibilities

  • Coordinate governance functions for Board Secretariat including member onboarding and training.
  • Manage document review, distribution, scheduling, and project management.
  • Administer meetings by preparing agendas, minutes, and logistical arrangements.
  • Provide operational support in hiring, employee onboarding, and financial transactions.
  • Ensure effective governance protocols and best practices across committees.

Qualifications

A relevant post-secondary degree is required. A minimum of three years’ experience in governance and administrative support is expected with a strong understanding of board governance processes, project management, and excellent communication. Experience with governance protocols, scheduling, interdepartmental coordination, and financial support is essential. The position requires strong written and verbal communication skills, attention to detail, and the ability to handle sensitive information with discretion.

TMU Perks

  • Mid-year break with two weeks paid time off.
  • Comprehensive group benefits including health, dental, and EFAP.
  • Tuition waiver and tuition rebate options.
  • Defined benefit pension plan via Toronto Metropolitan University Retirement Planning.

Key skills/competency

  • Governance
  • Administration
  • Project Management
  • Scheduling
  • Document Management
  • Communication
  • Compliance
  • Risk Management
  • Attention to Detail
  • Team Collaboration

How to Get Hired at Toronto Metropolitan University

🎯 Tips for Getting Hired

  • Customize your resume: Highlight governance and project management skills.
  • Research TMU: Understand its mission and diversity values.
  • Demonstrate experience: Emphasize previous governance roles in your cover letter.
  • Prepare for interviews: Practice situational and behavioral questions.

📝 Interview Preparation Advice

Technical Preparation

Review board governance software systems.
Practice advanced word processing skills.
Familiarize with scheduling and project management tools.
Study document management protocols.

Behavioral Questions

Describe handling multiple deadlines under pressure.
Explain managing sensitive board information tactfully.
Discuss adapting to shifting priorities in projects.
Share experiences of independent team collaboration.

Frequently Asked Questions