HR Administrative Assistant

HR Administrative Assistant

The Toronto Catholic District School Board (TCDSB) is a vital part of publicly funded Catholic education in Ontario, serving approximately 84,000 students across nearly 200 schools in Toronto. With a commitment to fostering faith development and academic excellence, TCDSB is an inclusive learning community where students grow in knowledge, justice, and hope. The Board emphasizes Catholic values, the Ontario Catholic School Graduate Expectations, and its Pastoral Plans, providing exemplary teaching and learning in the 21st Century.

With a dedicated staff of 14,000, TCDSB is a dynamic organization seeking a full-time HR Administrative Assistant within its Human Resources department. All interested applicants are encouraged to apply, as TCDSB is an inclusive employer.

Key Accountabilities

Reporting to the Supervisor, Human Resources General Inquiries & Support, the HR Administrative Assistant's primary purpose is to provide comprehensive administrative support to the assigned department. This involves assisting with special projects, preparing reports, completing forms, and responding to various inquiries. Additional responsibilities specific to the area and other related duties will be assigned.

• Prepare and edit correspondence, reports, and documentation related to HR matters.
• Maintain HR systems, update employee records, and manage confidential files.
• Support the process of applying grid increments.
• Investigate, complete, and follow up on required information as needed.
• Respond to general HR inquiries effectively and relay messages to relevant stakeholders.
• Coordinate the flow of information internally and with other departments and organizations.
• Maintain confidentiality of all documents.
• Maintain files and follow-up systems, utilizing established formats or creating new ones.
• Maintain and update data, generate reports, and conduct related analysis pertaining to the assigned area.
• Perform backup duties and responsibilities for other staff when needed.
• Complete assigned work according to various deadlines.
• Compile data, statistics, and other information to support research activities.
• May train other office staff in procedures and current software use.
• Perform other duties as assigned to support the HR Operations teams and contribute to overall HR department goals.

Requirements

• Two-year College Diploma in Human Resources/related discipline, or equivalent combination of education and experience.
• Minimum of one (1) year of experience in Human Resources or a related environment, preferably with a unionized, public sector employer.
• Proficiency in Microsoft Office Suite (e.g., Outlook, MS Excel, Word, Access, and PowerPoint); skills assessment testing may be required.
• Proven analytical skills.
• HRIS system experience, preferably HR Success Factors.
• Excellent organizational skills.
• Demonstrated ability to balance multiple tasks with competing deadlines, prioritize daily/weekly activities and projects on-demand in a busy environment with constant demands and interruptions.
• Excellent communication skills for working with all levels of the organization and facilitating confidential matters.
• Proven ability to work independently with minimal supervision.
• Flexibility to work overtime as required to meet departmental needs.

This is a full-time permanent position offering comprehensive benefits including a pension plan, vacation, and professional development opportunities.

Who We Are

At TCDSB, our mission is to inspire learning in every way and support both our students and employees. Employees in our corporate setting are passionate about our mission and dedicated to making TCDSB a leader in public education.

Consistent with TCDSB's Employment Equity policy and Multi-Year Strategic Plan, TCDSB is strongly committed to fostering a diverse and inclusive workplace that reflects the stakeholders and communities we serve. We welcome and encourage applications from candidates who self-identify as visible minorities, persons with disabilities, aboriginal peoples, and women. You may voluntarily indicate if you identify as one or more of these communities, with this information kept confidential.

TCDSB is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require code-protected accommodation through any stage of the recruitment process, please inform us when contacted. We will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the TCDSB Fair Hiring Policies and Accommodation Process.

Our hybrid work model balances working from home with meaningful in-person interaction at our Catholic Education Centre located at 80 Sheppard Ave, E, Toronto, ON.

Key skills/competency

• Human Resources
• Administrative Support
• HRIS Management
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Confidentiality
• Data Management
• Report Generation
• Public Sector Experience