Administrative Assistant (Hybrid)
Torentify · Washington, United States
- On site
- Full-time
- $106,000 / year
- Washington, United States
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Job highlights
- Provide administrative and legal support to attorneys.
- Manage calendars, meetings, travel, and documents.
- Support billing and timekeeping processes.
- Requires law firm experience and strong skills.
- Hybrid schedule with competitive salary.
About the role
About the Company
Capitol Recruiters Inc. is a premier recruiting and talent acquisition firm specializing in placing professionals within legal, administrative, accounting, finance, and corporate services roles. For this opportunity, Capitol Recruiters is partnering with a highly regarded global law firm known for delivering exceptional legal services and fostering a collaborative, professional work environment.
About the Role
We are seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to attorneys within a leading international law firm. Working as part of a collaborative team, this role is responsible for coordinating schedules, managing legal documentation, supporting billing activities, and ensuring smooth day-to-day operations.This position is ideal for professionals with prior law firm experience who thrive in a fast-paced environment and possess exceptional organizational and communication skills.
Key Responsibilities
Administrative & Legal Support
- Provide administrative support to attorneys and legal professionals.
- Prepare, format, proofread, and edit legal documents, reports, and correspondence.
- Maintain confidential legal and client information.
- Support day-to-day office and legal administrative functions.
Calendar & Meeting Management
- Coordinate client meetings and internal conferences.
- Schedule appointments and manage attorney calendars.
- Reserve conference rooms and coordinate meeting logistics.
- Arrange audio-visual equipment and meeting support services.
Travel Coordination
- Arrange domestic and international travel for attorneys.
- Prepare detailed travel itineraries and schedules.
- Process travel expenses and reimbursement requests.
- Coordinate logistics for business travel activities.
Document & Records Management
- Maintain and organize matter-related documents.
- Utilize document management systems for record retention and retrieval.
- Ensure accurate filing and document control processes.
- Support document production and distribution activities.
Billing & Timekeeping Support
- Maintain attorney time records within billing systems.
- Assist with billing administration and submission processes.
- Coordinate with accounting teams to support billing accuracy.
- Monitor administrative and financial documentation.
Required Qualifications
- Previous administrative or secretarial experience within a law firm or legal environment.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with discretion.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Office 365 applications.
- Ability to work effectively in a fast-paced professional environment.
Preferred Qualifications
- College degree or related higher education experience.
- Experience using iManage document management software.
- Familiarity with legal billing and timekeeping systems.
- Experience supporting multiple attorneys simultaneously.
- Knowledge of law firm administrative procedures and workflows.
Key Skills
- Legal Administration
- Legal Document Preparation
- Calendar Management
- Travel Coordination
- Microsoft 365
- iManage
- Legal Billing
- Timekeeping
- Administrative Support
- Document Management
- Client Relations
- Office Administration
Compensation
Salary Range: $74,000 – $106,000 per year
Compensation is based on experience, qualifications, and location.
Work Arrangement
Hybrid Schedule
Washington, DC / New York, NY / Boston, MA
4 Days In Office
1 Day Remote
Full-Time Opportunity
Equal Opportunity
Employment decisions are based on qualifications, merit, and business needs. We are committed to maintaining fair and consistent hiring practices.If you have legal administrative experience and enjoy supporting attorneys in a professional law firm environment, we encourage you to apply.
Key skills/competency
- Legal Administrative Assistant
- Legal Document Preparation
- Calendar Management
- Travel Coordination
- Microsoft Office 365
- iManage Software
- Legal Billing
- Timekeeping Systems
- Document Management
- Client Relations
Skills & topics
- Legal Administrative Assistant
- Law Firm Administration
- Legal Document Preparation
- Calendar Management
- Travel Coordination
- Microsoft Office 365
- iManage
- Legal Billing
- Timekeeping
- Administrative Support
- Document Management
- Client Relations
- Office Administration
- Hybrid Work
- Full-Time
- Washington DC
- New York NY
- Boston MA
How to get hired
- Tailor your resume: Highlight law firm experience, Microsoft Office 365, and iManage skills.
- Craft a cover letter: Emphasize your organizational abilities and discretion with confidential information.
- Prepare for interviews: Be ready to discuss your experience with legal documentation and attorney support.
- Showcase attention to detail: Demonstrate accuracy in your resume and application responses.
- Network if possible: Connect with Capitol Recruiters or the law firm on LinkedIn.
Technical preparation
Master Microsoft Office 365 suite.,Practice legal document formatting.,Learn iManage or similar DMS.,Understand legal billing software.
Behavioral questions
Describe handling confidential client information.,How do you prioritize tasks with multiple attorneys?,Give an example of managing complex travel logistics.,How do you ensure accuracy in legal documents?
Frequently asked questions
- What is the salary range for the Legal Administrative Assistant position at Torentify?
- The salary range for this Legal Administrative Assistant role is $74,000 to $106,000 per year, depending on experience, qualifications, and location.
- What is the work arrangement for this Legal Administrative Assistant job?
- This is a hybrid position, requiring 4 days in the office and offering 1 day remote. The specific locations are Washington, DC, New York, NY, or Boston, MA.
- What are the key qualifications for the Legal Administrative Assistant role?
- Key qualifications include previous administrative or secretarial experience in a law firm, strong organizational and multitasking abilities, excellent communication skills, discretion with confidential information, attention to detail, and proficiency in Microsoft Office 365.
- Is experience with iManage required for the Legal Administrative Assistant position?
- Experience with iManage document management software is preferred, but not strictly required. Familiarity with other document management systems and strong document control processes are also valuable.
- What type of legal support does the Administrative Assistant provide?
- The Legal Administrative Assistant provides comprehensive support, including preparing and editing legal documents, managing calendars and meetings, coordinating travel, organizing records, and assisting with billing and timekeeping.
- How does Capitol Recruiters Inc. ensure fair hiring practices for this Legal Administrative Assistant role?
- Capitol Recruiters Inc. is committed to fair and consistent hiring practices, with employment decisions based on qualifications, merit, and business needs, ensuring an equal opportunity environment.
- What is Torentify looking for in candidates for the Administrative Assistant role?
- Torentify seeks experienced Legal Administrative Assistants who thrive in a fast-paced professional environment, possess exceptional organizational and communication skills, and have prior law firm experience.
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