US Administration Assistant
@ TOA Global

Manila, National Capital Region, Philippines
$45,000
On Site
Full Time
Posted 5 days ago

Your Application Journey

Personalized Resume
Apply
Email Hiring Manager
Interview

Email Hiring Manager

XXXXXXXXXX XXXXXXXXXXX XXXXXXXXXX******* @toa-global.com
Recommended after applying

Job Details

About the US Administration Assistant Role

TOA Global is seeking a dedicated US Administration Assistant with at least 2 years of experience in US accounting firm administration. This role supports scheduling, communication, documentation, and compliance efforts within busy accounting environments.

Key Responsibilities

  • Manage and maintain calendars, appointments, and travel arrangements.
  • Serve as the primary contact between clients and stakeholders.
  • Draft precise emails and manage sensitive information.
  • Prepare documents, reports, and presentations for meetings.
  • Handle incoming correspondence, emails, and calls.
  • Coordinate client onboarding, compliance tasks, and special projects.
  • Maintain a well-organized filing system both digitally and physically.
  • Track key performance indicators and assist in client engagement.
  • Draft client proposals ensuring alignment with standards.
  • Manage logistics for intake and onboarding meetings or events.

What We Offer

A competitive salary, comprehensive benefits including Health and Life Insurance, 21 annual paid leaves, annual performance reviews with increases, and additional perks such as free refreshments, recreational facilities, onsite parking, and a supportive team environment. Ongoing training and certification opportunities are provided.

Our Values

Be Awesome, Keep It Real, Bring the Wow, and Dream Big are the core values at TOA Global, inspiring excellence, accountability, and continuous learning.

Key skills/competency

  • Administration
  • Scheduling
  • Communication
  • Compliance
  • Documentation
  • Client Onboarding
  • Calendar Management
  • Email Drafting
  • Filing
  • Practice Management
Apply without a personalized resume

How to Get Hired at TOA Global

🎯 Tips for Getting Hired

  • Customize Resume: Tailor resume to highlight accounting admin experience.
  • Research TOA Global: Understand their global accounting support culture.
  • Showcase Compliance: Emphasize handling sensitive information skills.
  • Prepare Examples: Share scenarios of scheduling and documentation excellence.

📝 Interview Preparation Advice

Technical Preparation

Learn Thomson Reuters and CCH systems.
Brush up on calendar management techniques.
Study compliance and documentation standards.
Practice report and presentation tool usage.

Behavioral Questions

Describe teamwork in fast-paced environments.
Explain handling confidential information effectively.
Discuss time management in admin roles.
Share examples of problem-solving in client scenarios.

Frequently Asked Questions