Job Overview
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Job Description
About the Company
At TLNT, we pride ourselves on a people-first approach to recruitment, connecting exceptional talent with top U.S. companies. We believe in the power of the right content to open the right doors, fostering growth for both individuals and organizations.
This role supports a fast-growing eCommerce consumer products brand dedicated to delivering innovative, high-quality products globally. Operating in a dynamic digital-first environment, this brand leverages product innovation, data-driven decision making, and operational discipline to scale its direct-to-consumer business. With an entrepreneurial culture and a strong focus on execution, the team works closely with leadership to continuously improve systems, processes, and customer experience.
About the Role: E-commerce Executive Assistant
The E-commerce Executive Assistant will be a crucial operational partner to the Founder and CEO. Your primary objective will be to safeguard leadership's focus time and enhance the day-to-day execution of key priorities. This role encompasses comprehensive calendar, inbox, and travel management, alongside general administrative coordination. You will be instrumental in ensuring founder-level initiatives are meticulously organized, tracked, and consistently progressing. Serving as a central hub for communication and follow-through, you will manage meeting coordination, track action items, and provide executive status reporting, thereby increasing accountability and reducing operational friction. This position is designed to optimize leadership workflows, allowing the founder to concentrate on high-impact strategic decisions while maintaining clear visibility across all essential business priorities.
This is an excellent opportunity to advance your career with a leading US-based company, fully remote.
What You'll Do
- Executive Support: Manage calendar, scheduling, confirmations, and rescheduling. Prepare a daily/weekly priority agenda for the founder. Coordinate meetings and follow-ups. Organize action items and ensure closure.
- Inbox Management: Daily inbox triage by priority. Handle routine responses where appropriate. Escalate decision-required emails with concise context. Maintain inbox organization systems (labels/rules/folders).
- Founder Project Coordination (Non-Owner): Maintain a founder-facing tracker for key priorities and deadlines. Follow up with owners to prevent dropped tasks. Surface blockers/risks early with recommended next steps. Create weekly status summaries (what’s on track, at risk, overdue). Coordinate project cadence; does not own functional execution.
- Admin & Logistics: Coordinate payroll/tax/legal/admin workflows through external providers (CPA, filing services, etc.). Gather documents and track deadlines for compliance items. Book and manage personal/business travel itineraries. Research and coordinate personal logistics (e.g., apartment search shortlist, outreach, tour scheduling).
What You Bring
Must-Have Candidate Profile
- 3+ years in an EA / Executive Assistant / Operations Assistant / Project Coordinator role.
- Strong project management execution (tracking, follow-up, accountability, escalation).
- Excellent written and verbal English.
- High reliability, discretion, and attention to detail.
- Strong organizational systems mindset.
- Proficient in Google Workspace, Slack, and one PM tool (Notion, Asana, ClickUp, Monday, etc.).
Strongly Preferred
- Experience supporting a founder/CEO directly.
- eCommerce familiarity (Amazon, Shopify, DTC) is a plus.
- Experience in fast-paced small teams.
Salary & Perks
- Competitive Pay: We hire top talent and compensate accordingly.
- Part-time to start: 15–25 hours/week.
- The position is immediately available and requires entering into an independent contractor agreement with TLNT.
- 100% remote — work from wherever you do your best thinking.
- Must provide a minimum of 4 hours/day overlap with Pacific Time (San Diego).
- Additional perks.
Key skills/competency
- Executive Assistant
- Project Management
- Calendar Management
- Inbox Management
- Communication Skills
- Organizational Systems
- Google Workspace
- Slack Proficiency
- eCommerce Familiarity
- Administrative Support
How to Get Hired at TLNT
- Research TLNT's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor to understand their people-first approach.
- Highlight executive support experience: Emphasize your background in project coordination, calendar management, and inbox organization, especially for senior leadership.
- Tailor your resume for the E-commerce Executive Assistant role: Showcase proficiency in Google Workspace, Slack, and common PM tools like Notion, Asana, ClickUp, or Monday.
- Demonstrate organizational prowess: Prepare specific examples of how you've successfully streamlined executive workflows, managed competing priorities, and ensured task closure.
- Articulate your impact: During interviews, explain clearly how you protect leadership focus, reduce operational friction, and contribute to efficient execution.
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