Executive Assistant to CEO

About Timeline Optimization Group

Timeline Optimization's mission is to help job seekers find attractive opportunities before they become widely advertised. We are not a staffing firm or agency. Timeline Optimization does not hire directly for these positions—we identify and validate them in real-time from actual employers.

Employer Industry: Thrift Retail

Why Consider This Job Opportunity

• Salary up to $151,907
• Annual bonus and performance merit increases
• Comprehensive healthcare coverage (medical/dental/vision) at a reasonable cost
• Flexible spending accounts for eligible health and daycare expenses
• Opportunity for career advancement with a commitment to employee development
• Team member discounts of up to 50% off store merchandise

What To Expect as an Executive Assistant to CEO

• Manage external contacts for the CEO, CFO, and VP of Investor Relations & Treasury, ensuring effective communication and prioritization.
• Anticipate executives' needs by coordinating resources and addressing issues proactively.
• Oversee the daily schedule of executives, managing appointments and meetings efficiently.
• Prepare materials for quarterly Board Meetings, including drafting agendas and producing accurate minutes.
• Serve as the primary contact for the investment community, addressing information requests and ensuring follow-up.

What Is Required (Qualifications)

• Bachelor's degree or equivalent experience.
• Minimum of 8+ years of relevant work experience, preferably supporting CEO and CFO level executives.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Excellent written and verbal communication skills for both internal and external communications.
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.

How To Stand Out (Preferred Qualifications)

• Experience in administrative preparation of board presentations.
• Proven ability to handle confidential information with professionalism.
• Ability to provide after-hours support.
• Strong interpersonal skills and sound professional judgment.
• Demonstrated ability to collaborate effectively in a fast-paced environment.

Key skills/competency

• Executive Support
• Calendar Management
• Board Meeting Preparation
• Investor Relations
• Confidentiality
• Microsoft Office Suite
• Proactive Problem Solving
• Communication Skills
• Organizational Skills
• Prioritization