Executive Assistant, Operations

Executive Assistant, Operations at Thrivent

We exist to help people achieve financial clarity. At Thrivent, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking and generosity programs to help people make the most of all they’ve been given.

At our core, we are a membership-owned fraternal organization, as well as a holistic financial services organization, dedicated to serving the unique needs of our clients. We focus on their goals and priorities, guiding them toward financial choices that will help them live the life they want today—and tomorrow.

Job Summary

This senior level Executive Assistant, Operations is responsible for providing advanced administrative support to one or more Operations Vice Presidents. In general, each Vice President is responsible for leading critical Operations functions within their assigned domain including New Business, Contact Center, In-Force, Product, Operations Development & Relations, Broker Dealer/Investment Advisor and/or TAN Operations.

Responsibilities of the Executive Assistant, Operations include handling communications, maintaining executive’s schedule and calendars, coordinating meetings, conferences, presentations, and travel. This role also composes correspondence, prepares reports and presentation materials, and provides project support.

Responsibilities And Duties

• Organizes and coordinates executive's schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations.
• Handles telephone calls, greets visitors, responds to information requests, and composes correspondence (often of a confidential nature).
• Relieves VP of routine administrative details, including data compilation and analysis.
• Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items.
• Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents.
• Supports and/or administers projects or processes for division/department.
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.

Job Qualifications

• 5 or more years of administrative/secretarial experience.
• Two-year degree from business or vocational school desired.
• Advanced business computer skills (Microsoft Word, Excel, PowerPoint).
• Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling.
• Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work.
• Ability to maintain integrity of sensitive/confidential information.

Other Critical Factors

Reports to and supports Thrivent Financial executive(s) (corporate VP and above).

Additional Information

This position is a full-time remote opportunity. If you are in the Minneapolis, MN or Appleton, WI area, this position allows a flexible work arrangement meaning you may work on-site and/or remotely.

Pay Transparency

Thrivent’s long-term growth depends on attracting, rewarding, and retaining people who are committed to helping others thrive with purpose. We accomplish this by offering a wide variety of market competitive compensation programs to attract, reward, and retain top talent. The applicable salary or hourly wage range for this full-time role is $27.86 - $37.69 per hour, which factors in various geographic regions. The base pay actually offered will be determined by a variety of factors including, but not limited to, location, relevant experience, skills, and knowledge, business needs, market demand, and other factors Thrivent deems important.

Thrivent is unique in our commitment to helping people to be wise with money and live balanced and generous lives. That extends to our benefits.

The following benefits may be offered: various bonuses (including, for example, annual or long-term incentives); medical, dental, and vision insurance; health savings account; flexible spending account; 401k; pension; life and accidental death and dismemberment insurance; disability insurance; supplemental protection insurance; 20 days of Paid Time Off each year; Sick and Safe Time; 10 paid company holidays; Volunteer Time Off; paid parental leave; EAP; well-being benefits, and other employee benefits. Eligibility for receipt of these benefits is subject to the applicable plan/policy documents. Thrivent’s plans/policies are subject to change at any time at Thrivent’s discretion.

Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.

Thrivent is committed to providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation, please let us know by sending an email to human.resources@thrivent.com or call 800-847-4836 and request Human Resources.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Communication Skills
• Project Coordination
• Report Preparation
• Confidential Information Handling
• Microsoft Office Suite
• Time Management
• Stakeholder Relations