International Logistics Coordinator

About ThermalWorks

Thermal Works LLC offers an exciting opportunity for an International Logistics Coordinator to join our team. We work directly with Operations and Service Departments, focusing on managing the international end-to-end logistics lifecycle for global shipments, ensuring timely, compliant, and cost-effective delivery of materials and finished goods. This role requires strong communication skills, exceptional organizational ability, and a thorough understanding of international shipping regulations and documentation. You will work closely with suppliers, freight forwarders, internal teams, and global customers, reporting directly to the Director of Operations.

Thermal Works values efficiency and strives to maintain smooth operations. Our primary focus is on providing an integrated cooling system for data centers and commercial buildings that dramatically reduces energy demand, water consumption, and cooling costs. We offer zero-water solutions that outperform traditional systems in any climate, promoting sustainability and cutting-edge technology.

We are highly selective about our team members, seeking ultra-creatives and superstar performers with humility and a hunger to make a positive impact. We offer flexibility and endless growth opportunities. Thermal Works is part of Endeavour Energy, LLC, an ecosystem of "inspired infrastructure" companies dedicated to making a real difference for people and the planet. Join us to move the needle towards sustainable change!

Key Responsibilities of the International Logistics Coordinator

Your responsibilities will include, but are not limited to:

• International Shipping & Documentation: Coordinate daily international shipments, including booking freight, preparing documentation, and tracking movement from origin to destination. Prepare, audit, and maintain all export/import documents such as commercial invoices, packing lists, certificates of origin, and customs declarations. Ensure compliance with all applicable regulations (e.g., ITAR, EAR, Incoterms, customs requirements). Capable of HS, HTS, and Schedule B lookup and proper usage during documentation.
• Vendor & Carrier Management: Serve as the primary point of contact for freight forwarders, carriers, customs brokers, and third-party logistics partners. Negotiate rates and request quotes, monitor carrier performance, and escalate issues to ensure efficient and reliable transport. Evaluate logistics partners and recommend improvements or alternatives as needed.
• Internal Coordination: Collaborate with Purchasing, Production, Sales, and Customer Service teams to ensure accurate and timely shipment planning. Communicate shipment status, delays, risks, and resolutions to all relevant stakeholders—including leadership—proactively and professionally. Log and track shipments via spreadsheet for weekly reports. Support coordination of inbound international raw materials and manufacturing components.
• Process Improvement & Reporting: Maintain accurate shipment records and logistical data for internal reporting and audits. Identify opportunities to optimize shipping workflows, reduce costs, and improve overall efficiency. Assist with policy or SOP development related to global logistics and supply chain operations.

Education and Experience

Required:

• 6+ years of experience in international logistics, global supply chain, or freight coordination.

Preferred:

• Experience in manufacturing, industrial equipment, or engineering-centric environments.
• Familiarity with ITAR/EAR compliance or regulated industry experience.
• Background coordinating shipments in North America, Europe, and Asia.
• Experience with Epicor, NetSuite, SAP, or similar ERP systems.

Specific Skills / Abilities

• Strong knowledge of export/import processes and documentation, international trade regulations, and Incoterms.
• Experience working with freight forwarders, customs brokers, and global carriers.
• Highly organized with strong problem-solving skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient with logistics software, ERP systems, and Microsoft Office/Google Workspace.
• Ability to work independently in a remote environment with minimal supervision.

Great Place to Work at ThermalWorks

Enjoy:

• A fast-paced, entrepreneurial culture focused on innovation.
• A flexible, autonomous work environment.
• A culture of respect, learning, and excellence.
• Experienced, highly talented experts as team peers.
• Growth and travel opportunities.
• A team of change-makers having a significant impact on people and the planet.

Key skills/competency

• International Logistics
• Supply Chain Management
• Customs Compliance
• Freight Forwarding
• Export/Import Documentation
• Incoterms
• ERP Systems
• Vendor Management
• Shipment Tracking
• Process Optimization