Coordinator, Events (FX)
The Walt Disney Company · Burbank, CA
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- On site
- Full-time
- $63,150 / year
- Burbank, CA
Job highlights
- Support event execution from premieres to festivals.
- Manage logistics, contracts, and attendee confirmations.
- Track budgets and process invoices for accuracy.
- Coordinate travel arrangements for team members.
- Requires strong organizational and communication skills.
About the role
Events Coordinator
FX is seeking an Events Coordinator to play a pivotal role in supporting the Events team with administrative and logistical support, contributing to the seamless execution of premieres, awards events, internal events, and festivals. The coordinator will work alongside the team to help shape and manage innovative campaigns and event ideas that align with the FX content and brand. This role requires a detail-oriented, organized, and adaptable individual who is creative and self-motivated.
Responsibilities
- Provide administrative and logistical support for events, ranging from working through contracts, tracking RSVPs, and creating confirmations for attendees to working check-in tables, providing on-site ad hoc event support, and interfacing with senior executives and FX talent.
- Create grids to maintain organization and accurate timelines, including budget and invoice tracking to ensure financial accuracy and timely approvals.
- Work evenings and weekends as needed to support events.
- Coordinate travel arrangements, including itineraries, bookings, and expenses.
Requirements
- Bachelor’s degree in Communications or a related field, or equivalent work experience.
- 1+ years of administrative experience in events/publicity/agency/studio/network preferred.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), experience with Adobe and Google Suite a plus.
- Excellent communications and interpersonal skills required.
- Must be motivated, highly organized, detail-oriented, reliable, self-assured, and able to prioritize work and meet deadlines with minimal direction.
- Ability to work well in a high-volume atmosphere with various personalities tactfully.
- Must be able to maintain confidentiality and interact professionally with senior executives, talent, and their representatives.
- Ability to work nights, weekends, and travel as needed.
- Ability to independently travel locally throughout the Los Angeles area to support events, site visits, and venue walkthroughs as needed.
The hiring range for this position in Burbank, CA is $54,000 to $72,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Key skills/competency
- Event Planning
- Logistics Management
- Budget Tracking
- RSVP Management
- Travel Coordination
- Microsoft Office Suite
- Adobe Creative Suite
- Google Suite
- Interpersonal Skills
- Organizational Skills
Skills & topics
- Events Coordinator
- Event Planning
- Logistics
- Administrative Support
- Marketing Events
- Public Relations
- Entertainment Industry
- Budget Management
- Travel Coordination
- RSVP Management
- Microsoft Office
- Adobe Suite
- Google Suite
- Burbank
- California
- The Walt Disney Company
- FX
How to get hired
- Tailor your resume: Highlight your 1+ years of administrative experience in events, publicity, or agency work, emphasizing organizational and logistical skills.
- Showcase technical skills: Detail your proficiency in Microsoft Office Suite and any experience with Adobe or Google Suite, as these are advantageous.
- Emphasize soft skills: In your application and interviews, stress your detail-oriented, self-motivated, and adaptable nature, along with your ability to handle diverse personalities.
- Prepare for event demands: Be ready to discuss your willingness and ability to work evenings, weekends, and travel as needed for event support.
- Research The Walt Disney Company: Understand their brand values and how they align with FX's content and events strategy to demonstrate your fit.
Technical preparation
Master Microsoft Office Suite: Excel for grids, Outlook for scheduling.,Familiarize with Adobe and Google Suite basics.,Practice creating organized event timelines and budgets.,Prepare to manage RSVPs and attendee communications efficiently.
Behavioral questions
Describe organizing a complex event with many stakeholders.,How do you handle competing priorities and deadlines?,Share an experience managing sensitive information professionally.,How do you adapt to unexpected changes during an event?
Frequently asked questions
- What are the key responsibilities for an Events Coordinator at The Walt Disney Company (FX)?
- As an Events Coordinator for FX at The Walt Disney Company, you will provide essential administrative and logistical support for various events, including premieres, awards ceremonies, and festivals. This involves managing contracts, tracking RSVPs, coordinating travel, handling budgets, and offering on-site support. You'll also interface with senior executives and talent.
- What qualifications are needed to become an Events Coordinator at FX?
- A Bachelor's degree in Communications or a related field, or equivalent experience, is preferred. You should have at least one year of administrative experience in events, publicity, or a related industry. Proficiency in Microsoft Office is a must, with Adobe and Google Suite being a plus. Strong organizational, communication, and interpersonal skills are crucial.
- What is the typical work environment for an Events Coordinator at FX?
- The role requires flexibility, including the ability to work evenings, weekends, and travel locally as needed to support events and site visits. You'll be working in a high-volume atmosphere, interacting with various personalities, including senior executives and talent, so tact and professionalism are key.
- What is the salary range for an Events Coordinator at FX in Burbank, CA?
- The hiring range for this Events Coordinator position in Burbank, CA, is between $54,000 and $72,300 per year, based on a 40-hour work week. The final salary offered may depend on factors such as your geographic region, relevant knowledge, skills, and experience.
- Does The Walt Disney Company offer benefits for the Events Coordinator role?
- Yes, The Walt Disney Company typically offers a full range of benefits for its employees, which may include medical, financial, and other benefits. Additionally, this Events Coordinator position may include bonus and/or long-term incentive units as part of the compensation package.
- How important are Microsoft Office skills for the Events Coordinator position?
- Proficiency in Microsoft Office, specifically Outlook, Word, Excel, and PowerPoint, is a requirement for the Events Coordinator role. Strong skills in these programs are essential for managing administrative tasks, creating timelines, and tracking budgets effectively.
- What kind of experience is preferred for the Events Coordinator role at FX?
- The preferred experience for an Events Coordinator at FX includes at least 1+ years of administrative experience. This experience is ideally within events, publicity, an agency, a studio, or a network setting, demonstrating a background relevant to the entertainment industry.