1 month ago
Administrative Specialist
The University of Texas at Arlington
On Site
Full Time
$65,000
Arlington, TX
Job Overview
Job TitleAdministrative Specialist
Job TypeFull Time
Offered Salary$65,000
LocationArlington, TX
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Job Description
Administrative Specialist - The University of Texas at Arlington
The Administrative Specialist provides executive administrative support to leadership (i.e., Assoc/Asst Vice President, Assoc/Asst Vice Provost or business unit Chief) handling a wide variety of responsibilities involving administrative functions of the office. Manages the calendar, meetings, travel, correspondence, and budget.
The annual salary for this position ranges from $52,200 – $65,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.
Minimum Qualifications
- Associate’s degree in business or a related field of study.
- Five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.
Preferred Qualifications
- Knowledge and experience of the University’s policies and procedures.
- Knowledge and experience of PeopleSoft.
Essential Duties and Responsibilities
- Relieves leaders of a wide variety of administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University.
- Responsibilities may consist of, but not limited to, managing calendars, arranging meetings, coordinating travel arrangements and expense reimbursements, submitting documents related to employee actions, timekeeping, etc.
- Provides assistance with financial and budget matters to include, but not limited to, the facilitation of departmental purchases, confirming fund availability, reviewing account balances and creating requisitions.
- Performs monthly and annual reconciliation of cost centers and Procard activity; resolves discrepancies.
- Manages inquiries directed to the leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
- Composes complex correspondence/memorandums and proofreads documents. Handles confidential and sensitive information as appropriate.
- May develop and prepare presentations and reports; advises others of the leader’s views on policies or issues, using judgment and discretion.
- Performs other duties as assigned.
Key skills/competency
- Administrative Support
- Executive Support
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Budget Management
- Correspondence
- University Policies
- PeopleSoft
- Confidentiality
How to Get Hired at The University of Texas at Arlington
- Tailor your resume: Highlight your experience in executive support, budget management, and handling confidential information. Use keywords from the job description.
- Craft a compelling cover letter: Emphasize your understanding of university policies and your proficiency with relevant systems like PeopleSoft.
- Prepare for interviews: Be ready to discuss your experience managing complex calendars, coordinating travel, and resolving discrepancies.
- Showcase your organizational skills: Demonstrate your ability to prioritize tasks and manage multiple responsibilities effectively.
Frequently Asked Questions
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01What is the salary range for the Administrative Specialist role at The University of Texas at Arlington?
02What are the minimum qualifications for the Administrative Specialist position?
03Is experience with university policies and PeopleSoft required for this Administrative Specialist role?
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