Executive Assistant

The Role of an Executive Assistant

You’re someone who makes sure the executive focuses on what only they can do, keeping a busy leader organized while the world moves fast around them. This role involves owning the executive's calendar, inbox, and day-to-day, ensuring nothing falls through the cracks. You'll be spotting what needs to happen before you're asked and handling it before it becomes a problem.

If this sounds like you, read on.

• Manage the executive's calendar, scheduling, and meeting coordination
• Handle email inbox triage: flag what matters, draft responses, keep things moving
• Research topics, prepare briefs, and pull together materials before meetings
• Coordinate travel, logistics, and personal tasks as needed
• Track open action items and follow up with stakeholders on behalf of the executive
• Organize documents, files, and internal systems so everything is easy to find

This Is for You If...

• Trait #1: Proactive You don't wait to be told. You see what needs to happen, and you do it.
• Trait #2: Discreet You handle sensitive information with care and know what to keep confidential.
• Trait #3: Hyper-Organized Your systems are tight. Nothing gets lost, forgotten, or late on your watch.
• Trait #4: Calm Under Pressure When priorities shift fast, you don't freeze—you adjust and keep moving.

What We Look For

• 2+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Experience managing calendars and inboxes for a senior leader
• Fluent in English (written and spoken)
• Proficient with Google Workspace or Microsoft Office (Outlook, Calendar, Docs)
• Experience with project management or task-tracking tools (Notion, Asana, Trello, or similar)

What We Offer

• Compensation: $1,500 per month
• Schedule: Monday–Friday, EST working hours (fully remote)
• Growth: Direct access to a CEO—you'll learn how a growing company operates from the inside
• Impact: Your work directly frees up the executive to focus on what moves the business forward

Submit your application below. Only resumes in English will be considered.

In the form, please respond "executor" to the "Why should we consider YOU for this position?" question.

Important Note: This is a contractor position, not an employee role.

Key skills/competency

• Proactivity
• Discretion
• Organization
• Pressure Management
• Calendar Management
• Inbox Management
• Travel Coordination
• Google Workspace
• Microsoft Office
• Task Tracking