Administration Assistant

About The Salvation Army Australia

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. This belief drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.

Join one of the most loved charities in Australia, a well-established, industry-leading aged care provider with national coverage. You'll enjoy above Award Wages with generous Not For Profit tax benefits, representing a world-class organisation in a supportive and inclusive team environment.

Centrally located, the Macquarie Lodge Aged Care Centre has links to major transport networks, local services and is only 15 minutes away from the Hurstville and Rockdale shopping centres and Brighton Le Sands beach.

We are looking for an Administration Assistant on a Fixed-term Contract to work in our residential aged care centre located in Arncliffe, NSW 2205.

This is a part-time role working three days per week on Monday, Wednesday, and Friday from 8:30am to 4:30pm.

About the Administration Assistant Role

• Provide professional, responsive reception services during core business hours, ensuring a clean, tidy, and welcoming environment for residents, staff, and visitors.
• Maintain effective administrative systems for producing correspondence, reports, and filing, including resident and staff files, ensuring timely reporting and up-to-date records.
• Collate resident admission and discharge documentation, following up internal and external sources to ensure timely receipt and recording of all required items.
• Administer financial processes including receipting resident fees, preparing claims reimbursement, accounts receivable and payable, balancing petty cash/cash draw, banking, and finance system data entry.
• Coordinate office management functions, including ordering office supplies and preparing for special events, liaising with relevant internal and external stakeholders.
• Assist the Centre Manager with organising and documenting staff training, meetings, events, and day-to-day administrative tasks, maintaining confidentiality while liaising with staff, residents, and their families.

About You

To succeed as an Administration Assistant, you will ideally possess:

• Certificate III or higher in Business Administration (highly regarded).
• Minimum 2 years’ experience in an administrative role, ideally within Aged Care or Health.
• Demonstrated organisational skills with the ability to establish and maintain effective administrative systems and processes.
• Proven ability to communicate effectively and to develop appropriate working relationships with internal and external stakeholders.
• Minimum intermediate skills in Microsoft Office suite.
• Experience using Finance and, ideally, HR Information systems.
• Knowledge of the Aged Care industry would be an advantage.

Benefits of Working at The Salvation Army Australia

Administration Assistant at The Salvation Army Aged Care enjoy:

• Above Award wages + super + allowances & shift penalties.
• Access to generous Not For Profit salary packaging of up to $15,900 per year (also for casuals).
• Access to meal and entertainment benefits of up to $2,650 through salary packaging.
• Support to achieve work-life balance.
• Up to 12 weeks Paid parental leave.
• Salvos Wellness - Access to Fitness Passport.
• Novated car leasing.
• Learning and development to support you in your role.
• Supported study options.
• Comprehensive Employee Assistance Program.
• Career progression opportunities.
• Transfer opportunities across major cities in Australia.
• Making an impact – socially and environmentally – with one of the most loved charities in Australia.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value and include people of all cultures, languages, abilities, sexual orientations, gender identities, gender expressions and intersex status. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

Key skills/competency

• Administrative Support
• Reception Services
• Financial Administration
• Office Management
• Document Management
• Stakeholder Liaison
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Aged Care Knowledge