Personal Assistant, Urology Department
The Royal Melbourne Hospital
Job Overview
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Job Description
About The Royal Melbourne Hospital
The Royal Melbourne Hospital (RMH) is one of Victoria’s largest and busiest public hospitals, providing a comprehensive range of specialist medical, surgical, and mental health services. Renowned for excellence in patient care, teaching, and research, RMH is committed to improving health outcomes for all Victorians through innovation, compassion, and collaboration.
We are looking for a passionate and dedicated individual to join our Urology team. This Personal Assistant, Urology Department position plays a vital role in the day to day running of the units’ administration and supporting key personnel within our team including the Urology Head of Department.
Your New Role
- Assist with the coordination and running of meetings, including scheduling, invitations, agendas and minutes.
- Manage rosters including on-call for consultants, roster and calendar updates, timesheets, audit recall and overtime claim forms.
- Leave management and leave register maintenance (outpatients, on-call, switchboard).
- Onboard new staff to the department with organisation of ID card, IT access, carpark etc.
- Manage SuccessFactors requests/processing/variations.
- Manage RosterOn, Paylock and submission of timesheets.
About You
- Professional presentation, reception and customer service skills.
- Demonstrated relevant administrative experience and ability to work in a confidential area.
- Well-developed written and verbal communication, interpersonal skills.
- Demonstrated organisational skills, initiative and attention to detail; ability to meet timelines.
- Strong information technology skills, including calendar management and virtual meetings.
- Thrives in a multidisciplinary workplace.
Benefits Of Working At RMH
- Be part of a supportive and values-driven workplace culture.
- Career growth opportunities, ongoing training, and professional development.
- Access to Health & Wellbeing programs including Fitness Passport, Employee Assistance Program (EAP), and Staff Peer Support.
- Salary packaging, on-site car parking, and great public transport access.
Key skills/competency
- Administrative Support
- Meeting Coordination
- Roster Management
- Calendar Management
- Staff Onboarding
- Timesheet Processing
- Confidentiality
- Communication Skills
- Organizational Skills
- IT Proficiency
How to Get Hired at The Royal Melbourne Hospital
- Research The Royal Melbourne Hospital's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume and cover letter: Highlight administrative experience, organizational skills, and proficiency in relevant software for the Personal Assistant, Urology Department role.
- Showcase relevant administrative expertise: Emphasize experience with meeting coordination, roster management, and handling confidential information.
- Prepare for a values-based interview: Be ready to discuss how your skills align with The Royal Melbourne Hospital's commitment to patient care and teamwork.
- Highlight attention to detail: Provide examples of how you ensure accuracy and manage complex administrative tasks efficiently.
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