Job Overview
Job TitleOperations Manager
Job TypeFull Time
Offered Salary$92,500
LocationNew York, NY
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Job Description
Operations Manager - The New York Times Magazine
The New York Times' mission is to seek the truth and help people understand the world. Independent journalism is at the heart of everything we do. We have a world-renowned newsroom, focus on reader experience across all platforms, and a business strategy centered on making journalism worth paying for.
Role Overview
The New York Times Magazine is seeking an organized and proactive Operations Manager to provide administrative support to the Creative Director and Director of Photography. This role oversees critical operational responsibilities for the Art and Photo teams. We need a direct individual who can prioritize tasks and excel in a fast-paced, high-pressure environment.
Key Responsibilities
- Executive Support: Provide comprehensive administrative support to the Creative Director, including calendar management, travel coordination, and expense reporting.
- Financial Operations: Manage invoice processing, tracking, and reconciliation for the Photography Department, acting as the liaison for finance and vendors. Manage the Photo team P-Card.
- Workflow Management: Independently manage diverse tasks like scheduling meetings, tracking vacations, and maintaining departmental calendars.
- Document & Asset Control: Facilitate the secure handling of essential documents for photo shoots. Oversee the maintenance of cloud storage and physical archives.
- Editorial & Promotional Support: Prepare and upload content to the internal CMS and syndication services. Assist with administrative requests, coordinate contest submissions, and help assemble presentations.
- Logistics: Order and maintain supplies, distribute magazine issues, and plan departmental events. Collaborate with the Magazine's Operations Manager on special projects.
- Mission Alignment: Demonstrate support for journalistic independence and The Times' mission to seek the truth and help people understand the world.
Basic Qualifications
- 5+ years of administrative and operational experience, preferably in a creative or media environment.
- High degree of professionalism, discretion, and confidentiality.
- Exceptional organizational skills, sense of urgency, and ability to prioritize under deadline pressure.
- Mastery of Google Workspace (Gmail, Google Docs, Google Sheets).
- Demonstrated self-starter mentality with direct and professional communication.
- Resilience and diplomacy to manage competing demands from senior stakeholders.
- Strong interpersonal skills and professional written communication.
- Ability to work under deadline pressure and be accessible after hours/weekends for breaking news.
Preferred Qualifications
- Experience in a complex news organization or a strong desire to learn.
- A supportive mindset with empathy for teammates and a desire to help others succeed.
- Passion for The Times' mission and a commitment to innovation and growth.
Key skills/competency
- Operations Management
- Administrative Support
- Financial Operations
- Workflow Management
- Document Control
- Editorial Support
- Logistics Coordination
- Google Workspace Proficiency
- Communication Skills
- Project Management
How to Get Hired at The New York Times
- Tailor your resume: Highlight 5+ years of operational and administrative experience in fast-paced, creative environments. Emphasize skills in Google Workspace, financial processes, and stakeholder management.
- Craft a compelling cover letter: Showcase your understanding of The New York Times' mission and your ability to support senior leaders with diplomacy and independent judgment.
- Prepare for interviews: Be ready to discuss how you manage competing demands, anticipate needs, and solve operational challenges. Highlight your professionalism, discretion, and resilience.
- Demonstrate your skills: Be prepared to provide examples of your organizational prowess, financial process management, and experience with document control and logistics coordination.
- Research The Times: Understand their commitment to journalistic independence and their reader-focused approach to content and digital experience.
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