Administrative Assistant @ The Hospital for Sick Children
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Job Details
Overview
The Hospital for Sick Children (SickKids) is a world renowned paediatric healthcare centre committed to improving the health of children through healthcare, research, and education. In this role as Administrative Assistant within the Division of Neurology, you will support three paediatric neurologists in areas of administration, academic affairs, research, and finance.
Administration Duties
You will provide general administrative support, maintain complex calendars, schedule meetings and rounds, coordinate travel arrangements, prepare confidential documents, record meeting minutes, manage correspondence, and offer backup coverage as needed.
Academic Responsibilities
Responsibilities include updating physicians' curriculum vitae, preparing teaching dossiers, supporting annual review processes, and organizing conferences, symposiums, and guest lectures.
Research Support
In the research domain, you will maintain CVs and biosketches, support scientific reviews, assist with grant submissions, track renewals, conduct literature searches, and help prepare publications and presentations.
Financial Administration
You will oversee department finance accounts, analyze and reconcile financial reports, process expense reports and corporate credit card statements, ensuring compliance with hospital policies.
What You'll Need
- Post-secondary diploma/degree in business or office administration.
- Several years of administrative experience, preferably in healthcare.
- Proficiency in Microsoft Office, Adobe Professional, and Endnote/Reference Manager.
- Excellent interpersonal, communication, analytical, and organizational skills.
Benefits and Work Environment
This permanent, full-time (35 hours/week) role is hybrid and includes competitive benefits, a commitment to wellness, and a diverse, inclusive work environment that values continuous professional growth.
Key skills/competency
- Administration
- Calendar Management
- Communication
- Research Support
- Finance
- Scheduling
- Office Software
- Coordination
- Event Planning
- Attention to Detail
How to Get Hired at The Hospital for Sick Children
🎯 Tips for Getting Hired
- Customize your resume: Tailor experiences to healthcare administrative tasks.
- Highlight software skills: Emphasize Microsoft Office and Adobe expertise.
- Research SickKids: Understand their mission, research, and culture.
- Practice interview responses: Focus on problem-solving and coordination examples.