Administration Assistant Mail Room @ The Hong Kong Jockey Club
placeHappy Valley, Hong Kong SAR
attach_money HK$360,000
businessOn Site
scheduleFull Time
Posted 5 days ago
Your Application Journey
Interview
Email Hiring Manager
***** @hkjc.com
Recommended after applying
Job Details
Job Summary
The Administration Assistant Mail Room is responsible for providing administrative support across various departments at The Hong Kong Jockey Club. The role involves coordinating communication, managing logistics, and delivering professional secretarial assistance in line with the Club's policies and standards.
Major Tasks
- Perform clerical duties including typing, filing, copying, emailing, and handling telephone messages.
- Set up and maintain efficient filing systems for physical and electronic records.
- Handle and prioritize incoming and outgoing correspondence promptly.
- Coordinate and arrange meetings, prepare agendas, and take minutes.
- Assist with procurement processes and maintain related records.
- Provide logistical support for events and projects, including travel arrangements.
- Maintain collaborative relationships across departments.
- Undertake additional duties as assigned by the Manager.
Education & Experience
Tertiary education or a higher diploma in Business Administration or a related discipline is required, along with 2 to 5 years of relevant experience in administrative support or a similar role.
Key skills/competency
- Administrative Support
- Clerical Skills
- Communication
- Organization
- Logistics
- Correspondence Management
- Filing Systems
- Procurement Assistance
- Event Coordination
- Stakeholder Engagement
How to Get Hired at The Hong Kong Jockey Club
🎯 Tips for Getting Hired
- Research The Hong Kong Jockey Club: Understand their culture and values.
- Customize your resume: Highlight administrative support experience.
- Review job requirements: Align your skills with key tasks.
- Prepare for interviews: Practice relevant role scenarios.
- Follow application tips: Tailor cover letter to job description.
📝 Interview Preparation Advice
Technical Preparation
circle
Review office software proficiency.
circle
Practice managing digital filing systems.
circle
Study email and scheduling tools.
circle
Familiarize with procurement recordkeeping.
Behavioral Questions
circle
Describe handling multiple tasks simultaneously.
circle
Explain collaborating across departments.
circle
Discuss responding under pressure.
circle
Share experiences with records management.
Frequently Asked Questions
What administrative skills are crucial for The Hong Kong Jockey Club Administration Assistant Mail Room?
keyboard_arrow_down
How essential is prior experience for the Administration Assistant Mail Room role at The Hong Kong Jockey Club?
keyboard_arrow_down
What educational background does The Hong Kong Jockey Club expect for this Administration Assistant Mail Room role?
keyboard_arrow_down
How are logistical tasks handled in the Administration Assistant Mail Room position at The Hong Kong Jockey Club?
keyboard_arrow_down
What should applicants emphasize when applying for the Administration Assistant Mail Room at The Hong Kong Jockey Club?
keyboard_arrow_down