Administrative Assistant Director

Position Purpose

The Administrative Assistant Director performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities

Clerical and Document Management (30%): Typing, note taking, managing daily mail and establishing official records.

Calendar and Travel Coordination (30%): Scheduling appointments, meetings, conferences, and travel arrangements.

Communication (25%): Preparing routine letters, memorandums, agendas, presentations, and managing email and voicemail correspondence.

Call Screening and Budget Assistance (15%): Screening telephone calls and assisting with light accounting/budget review.

Direct Manager/Direct Reports

This position reports to a Director or Sr. Director and has no direct reports.

Travel & Physical Requirements

No travel required. Most work is done sitting with occasional movement or light lifting.

Working Conditions

Located in a comfortable indoor area with infrequent unpleasant conditions.

Minimum Qualifications

• 18 years or older; legally permitted to work in the United States.
• Support a specific supervisor/department with routine tasks.
• Follow existing routines and instructions with guidance available.

Preferred Qualifications

• PC skills and proficiency in Microsoft Office, Lotus Notes, and Internet.
• Strong written and verbal communication, organizational skills, and attention to detail.
• Experience with office equipment (fax, copier, phone, etc.).

Education & Experience

High school diploma or GED required. Minimum 2 years of work experience.

Competencies

Action Oriented, Decision Quality, Collaborates, Instills Trust, Situational Adaptability, Communicates Effectively, Customer Focus, Resourcefulness.

Key skills/competency

• Administrative Support
• Clerical Skills
• Document Management
• Scheduling
• Travel Coordination
• Communication
• Microsoft Office
• Organization
• Interpersonal Skills
• Office Equipment Operation