Administrative Assistant - Luxury Brands

@ The Estée Lauder Companies Inc.

Position Overview

The Estée Lauder Companies Inc. is seeking a highly organized and proactive Administrative Assistant - Luxury Brands to support two senior leaders. This role requires strong judgment, agility, and professionalism in navigating a high-volume, fast-paced environment.

Key Responsibilities

• Executive & Calendar Management: Manage complex calendars, prepare itineraries, agendas, and briefing materials for senior executives across multiple brands.
• Meeting & Project Support: Organize high-level meetings, facilitate logistics and follow-up, and support cross-functional initiatives within the Luxury Brands Group.
• Travel & Expense Management: Coordinate detailed domestic and international travel arrangements and manage expense reporting.
• Operational Support: Maintain filing systems, office supplies, and assist with presentations, reports, and projects while leveraging AI technology for enhanced productivity.

Qualifications

A minimum of 3+ years supporting senior executives in a fast-paced environment is required. Proficiency in Microsoft Office and comfort with AI-enabled tools are essential. Excellent organizational, written, and verbal communication skills along with utmost discretion in handling sensitive information are mandatory.

Key skills/competency

Administrative Support, Calendar Management, Executive Assistance, Travel Coordination, Expense Management, Meeting Coordination, Organizational Skills, Microsoft Office, AI Tools, Professional Communication