Production Coordinator

About Aje

Aje was created in 2008 to translate the effortless Australian lifestyle into fashion. Designed for an elegance grounded in ease, our garments empower our customers to feel relaxed, assured and beautiful. Our company strives to invite freedom of self-expression in each architectural store environment, bringing our customers a confidence and beauty that elevates their every day to an occasion.

Join icon fashion house Aje as Production Coordinator at our Aje Head Office in Redfern.

About this Opportunity

Critical Path / Production

• Work closely with the Production Manager to ensure seasonal timelines are maintained according to the company wide critical path, while seamlessly managing 2-3 seasons at one time.
• Responsible for the entire production schedule of delivering seasonal and monthly orders on time without any delay according to Aje Critical path.
• Ensuring all risk where a delay to production delivered to retail is mitigated and reduced.
• Organize, attend and document handover of the new season from design to production.
• Responsible for raising, communicating, confirming and sending purchase orders to all suppliers in accordance with the final merchandise order file & AP21 sales orders.
• Update company systems ie AP21 where necessary relating to production department.
• Warrant that all suppliers adhere to the delivery window for each purchase order placed.
• Oversee production across all purchase orders, ensuring potential issues or concerns are communicated to key stakeholders in a timely manner.

Garment Tech and Product

• Request, track and monitor pre-production and shipment samples in line with critical path.
• Track receipt and approval of pre-production and shipment samples. Distribute to Garment Techs for timely processing.
• Ensure pre-production and shipment sample comments are processed within acceptable timeframe.
• Provide a weekly update and forecast of incoming samples to the Garment Technician Manager to effectively plan the Garment Tech’s workflow.
• When the Production Manager is not able to attend, sit in on fit sessions to monitor production progress.

Suppliers

• Build and maintain existing supplier relationships.
• Work to improve product margins and supplier discounts.
• Regular problem solving with production issues, present solutions and negotiate outcomes with suppliers.
• Adhere to the Aje Collective Supplier Code of Conduct.

Product

• Manage and approve all bulk production fabrics, linings, and trims against set standards from design.
• Create and maintain the bulk fabric and trim library.
• Work closely with the design, buying, and merchandising team to ensure quality products are delivered in line with the company expectations and parameters.
• Organise, store and rotate hanging and boxed production samples in the Aje Atelier in conjunction with the garment tech and e-commerce departments.

Logistics

• Attend weekly meetings to update on stock planning to move imminently and confirm freight forwarder bookings have been approved by Logistics for movement to chosen warehouses.
• Confirm with suppliers’ bulk is running on schedule and has been booked to hand over to the freight forwarder.
• Plan and communicate each season's schedule for SEA and AIR.
• In conjunction with logistics resolve any overages, shortages, or delays in stock delivered from suppliers with the merchandise team.

Garment care - QC - Testing Standards and Requirements - Aje Brand Manual and Handbook

• Generate and review accurate care label data to all suppliers against all purchase orders in conjunction with garment tech team and design teams.
• Generate care label file for online customer use.
• Apply fabric testing standards and requirements, complete sample or fabric testing where necessary.
• Complete inhouse sample or fabric testing where necessary.

You will bring

• 3-5 years of production experience working in contemporary or luxury fashion.
• Knowledge in a variety of womenswear categories including ready-to-wear, denim, cut and sew, swimwear, knitwear, and accessories.
• Excellent proficiency in AP21 + Excel.
• Experienced in offshore manufacturing.
• Fabric knowledge encompassing jersey, Knit, and woven from delicate to structured fabric bases.
• Tenacious, assertive, and determined attitude with excellent attention to detail and data accuracy.
• Highly organized and numerical with excellent problem-solving skills.
• Able to work efficiently and quickly without compromising quality.

What do we offer?

• Generous salary packaging.
• It is hard not to embrace the Aje style with generous employee discounts, staff wardrobes, pre-order programs, clothing allowances and regular sample sales.
• Your growth is our growth, training and development programs are recommended and encouraged!
• Career progression.
• Celebrate milestones such as, Birthdays with Aje leave benefits.
• Access to our comprehensive Employee Assistance Program designed to support your wellbeing.
• No key achievement and success goes unnoticed.
• Referral incentives.

Key skills/competency

• Production Management
• Critical Path Management
• Supplier Relationship Management
• AP21 & Excel Proficiency
• Offshore Manufacturing
• Garment Technology
• Quality Control
• Logistics Coordination
• Fabric Knowledge
• Problem-solving