Administration Officer
@ Thales

Orchard Hills, New South Wales, Australia
A$70,000
On Site
Full Time
Posted 16 hours ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXX***** @thalesgroup.com
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Job Details

Job Overview

At Thales, technology drives a secure, sustainable, and inclusive world. As an Administration Officer, you will be the welcoming face and voice, ensuring seamless day-to-day operations by supporting our technical, safety, and compliance teams.

Role Responsibilities

  • Act as the first point of contact for visitors and coordinate deliveries.
  • Support technical and safety & compliance teams with confidential administrative tasks.
  • Organise meetings, conferences, corporate gifts, and mail management.
  • Maintain up-to-date organisation charts, telephone directories, and SharePoint information.
  • Assist with travel bookings, invoice processing, and P-Card reconciliation.
  • Distribute internal memos, prepare newsletters, and update staff documentation.

Our Benefits

  • Fitness Passport Discount across AUS gyms
  • Employee discounts with multiple affiliates (Travel, Car hire, Tech, Medical Insurance)
  • Modernised Paid Parental Leave and Veterans Leave
  • Novated Lease options and Family support programs
  • Sonder – Wellbeing & Support Partner

Our Team

The Explosive Ordnance Services team supports the Australian Defence Force with storage, distribution, maintenance, and disposal services across Australia. Many team members have advanced to leadership positions from this role.

Your Experience

  • Certificate IV in Business Administration and/or Certificate III in Competitive Systems & Practices
  • Strong Microsoft Office skills (Word, PowerPoint, Excel)
  • Confident communicator with excellent written and interpersonal skills
  • Organised, dependable, flexible, and proactive

Additional Information

Applicants must be Australian citizens, eligible for a Defence security clearance, and may require pre-employment checks including police and medical assessments. Thales is committed to diversity and is endorsed by WORK180 as an Employer for All Women.

Key skills/competency

  • Administration
  • Reception
  • Microsoft Office
  • Communication
  • Organisation
  • Travel Coordination
  • Records Management
  • Team Support
  • Customer Service
  • Confidentiality
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How to Get Hired at Thales

🎯 Tips for Getting Hired

  • Research Thales culture: Review company values, projects, and mission online.
  • Customize your resume: Highlight administrative and technology support skills.
  • Showcase clearances: Emphasize eligibility for defence security clearance.
  • Prepare for interviews: Demonstrate effective communication and organisation.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office basics and shortcuts.
Practice managing multiple digital calendars.
Learn SharePoint navigation and data entry.
Understand invoice processing software basics.

Behavioral Questions

Describe time management in busy periods.
Explain handling multiple administrative tasks.
Discuss teamwork in a fast-paced environment.
Share experience with adapting to changes.

Frequently Asked Questions