Executive Administrative Assistant

Job Description

Change the world. Love your your job. As an Executive Administrative Assistant at Texas Instruments, you will provide critical administrative support to an executive, leveraging in-depth knowledge of company operations, policies, and procedures. Your role involves collecting and preparing information for high-level discussions and meetings, as well as creating presentation materials for board of director or investor meetings. You will also manage sensitive contacts both inside and outside the company.

This high-level position demands a strategic thinker with impeccable discretion, superior organizational skills, and a proactive ability to anticipate needs. The ideal candidate will be a consummate professional, adept at managing complex situations and effectively interfacing with all levels within the organization.

Key Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the executive
• Manage a complex and dynamic calendar, including prioritizing critical meetings and engagements
• Coordinate domestic and international travel, ensuring flawless execution
• Prepare and edit correspondence, presentations, and reports
• Organize meetings, employee celebrations, and strategic planning sessions
• Manage confidential and sensitive information with the utmost discretion
• Oversee special projects and initiatives as needed
• Act as a liaison between the executive and other C-suite members, and key stakeholders
• Coordinate office area and maintain a professional working environment
• Plan and executive events and meetings for leadership team
• Anticipate the executive's needs and proactively resolve potential issues

Qualifications

Minimum Requirements:

• High School diploma/GED
• 5 years of experience supporting executives in a fast-paced corporate environment
• 5 years of experience coordinating international & domestic travel for leaders

Preferred Qualifications:

• Bachelors degree preferred
• Experience working in multi-national organization
• Expert proficiency in Microsoft Office Suite, with advanced skills in Outlook, PowerPoint and Excel
• Strong project management skills
• Exceptional written and verbal communication skills
• Superior problem-solving abilities and strategic thinking skills
• Ability to maintain the highest level of confidentiality and professionalism
• Demonstrated ability to work effectively under pressure and meet tight deadlines
• Strong leadership skills with the ability to influence and collaborate at all levels
• Flexibility to work extended hours as needed

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Confidentiality
• Microsoft Office Suite
• Project Management
• Communication Skills
• Strategic Thinking
• Stakeholder Engagement
• Event Planning