Administrative Assistant - Biology
Texas Christian University · Fort Worth, TX
- On site
- Full-time
- $45,000 / year
- Fort Worth, TX
Job highlights
- Provide administrative support in Biology department.
- Manage schedules, correspondence, and office inventory.
- Organize department events and maintain webpages.
- Handle public relations and assist with inquiries.
- Monitor expenses and facilitate projects.
About the role
Job Summary
The Administrative Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives.
Duties & Essential Job Functions
- Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
- Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory; assigning and monitoring student workers.
- Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
- Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, taking minutes.
- Maintains webpages, social media platforms, and sharepoint sites for department by creating and updating content; identifying and resolving issues and implementing results.
- Manages public relations by greeting customers, constituents and colleagues, in person or on the telephone; answering or referring inquiries; providing information and assistance regarding department functions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
- Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
- Performs other related duties as assigned.
Required Education & Experience
- High School Diploma, GED or equivalent.
- 1 year of basic office experience.
Preferred Education & Experience
- Bachelor's Degree.
Required Licensure/Certification/Specialized Training
- None
Preferred Licensure, Certification, And/Or Specialized Training
- None
Knowledge, Skills & Abilities
- Knowledge of customer service techniques.
- Knowledge of basic research techniques.
- Knowledge of basic accounting practices.
- Skill in the use of Microsoft Office, including Word and Excel.
- Skill in problem solving and communicating resolutions.
- Ability to communicate clearly both orally and in writing.
- Ability to support prospective student and parent inquiries by phone or in person.
- Ability to draft grammatically correct correspondence.
- Ability to evaluate and make recommendations to improve operations.
TCU Core Competencies
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With Or Without Accommodations)
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
Work Environment
Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. This is an in-person, on-campus role.
Employment Values Statement
Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.
Key skills/competency
- Administrative Support
- Office Management
- Microsoft Office Suite
- Customer Service
- Communication Skills
- Record Keeping
- Event Planning
- Time Management
- Problem Solving
- Organizational Skills
Skills & topics
- Administrative Assistant
- Biology Department
- Texas Christian University
- Office Support
- Clerical
- Microsoft Office
- Customer Service
- Record Keeping
- Event Coordination
- University Staff
How to get hired
- Tailor your resume: Highlight relevant administrative experience and Microsoft Office skills for the Administrative Assistant role.
- Emphasize customer service: Showcase your ability to assist students, parents, and colleagues in your application.
- Prepare for behavioral questions: Be ready to discuss your problem-solving and communication skills with examples.
- Understand TCU's values: Align your responses with TCU's core competencies of Integrity, Engagement, Community, and Excellence.
Technical preparation
Master Microsoft Word for document creation.,Become proficient in Excel for data tracking.,Practice using email and calendar functions efficiently.,Familiarize yourself with SharePoint basics.
Behavioral questions
Describe a time you managed multiple tasks.,How do you handle confidential information?,Share an example of excellent customer service.,How do you prioritize urgent requests?
Frequently asked questions
- What are the primary responsibilities of an Administrative Assistant at Texas Christian University's Biology department?
- The Administrative Assistant at TCU's Biology department primarily provides administrative support by coordinating activities, supporting programs, and facilitating department objectives. This includes managing correspondence, schedules, office inventory, organizing events, maintaining webpages, handling public relations, monitoring expenses, and facilitating projects. They will also ensure equipment is operational and perform other related duties.
- What qualifications are required for the Administrative Assistant position at Texas Christian University?
- The required qualifications for the Administrative Assistant position at Texas Christian University include a High School Diploma, GED, or equivalent, along with at least 1 year of basic office experience. A Bachelor's Degree is preferred but not required.
- What specific software skills are needed for the Administrative Assistant role at TCU?
- The Administrative Assistant role at Texas Christian University requires proficiency in Microsoft Office, specifically Word and Excel. The ability to use these tools for document creation, data management, and general office tasks is essential.
- How does the Administrative Assistant role contribute to the Biology department's goals at TCU?
- The Administrative Assistant contributes by ensuring smooth departmental operations, freeing up faculty and staff to focus on academic and research pursuits. Efficient management of administrative tasks, communication, and event coordination directly supports the department's objectives and overall mission.
- What is the work environment like for an Administrative Assistant at Texas Christian University?
- The work environment for an Administrative Assistant at Texas Christian University is indoors, sedentary, and located on campus. The role may involve schedule changes and variable work hours. There are no harmful environmental conditions, and the noise level is usually moderate. This is an in-person, on-campus role.
- What are the physical demands of the Administrative Assistant job at Texas Christian University?
- The physical requirements include visual acuity for reading computer screens and printed materials, clear speech, and good hearing for communication. Manual dexterity for typing and writing, along with the ability to move, bend, and stand, is necessary. The role involves lifting and moving objects up to 10 lbs.