Project Coordinator

About Terracon

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

Job Description

The heart of Terracon is its people. This focus inspires us to continually lift you up, give you a voice and provide you with valuable resources and the empowerment to design your career.

We have an exciting opportunity with our major projects team. This position can be filled in any location, preferably close to a Terracon office.

In this role, you will provide administrative support on engineering-related projects including document control and project tracking activities. Construction-related experience is strongly preferred in this role.

Essential Roles And Responsibilities

Document Control

• Provide document control for the project per the established processes specified to ensure adherence to quality standards and the project requirements.
• Reviews billing activity to ensure compliance with contract requirements and configuration management policies.
• Receive and enter all documents into system ensuring compliance with document control procedures and client requirements.
• Collaborates with team to complete the document compliance of national account projects, aligned with project scope and within schedule.
• Provide a variety of project support related tasks involving document control management.
• Manage document processes and systems to ensure control and availability of documentation to site personnel.

Project Support

• Assist with overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Assist in managing all budgets, schedules, scope development, design and construction contracts, documents, procedures and controls for assigned projects.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Receive and process requests for proposals.
• Coordinate bid response with local offices, including educating them on all key client requirements.
• Maintain spreadsheets regarding status of proposals and projects.
• Update intranet sites regarding scope, pricing, delivery, quality etc.
• Work with key national client contacts regarding receipt and turnaround of proposals.
• Work with offices on invoicing and aging AR issues.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. Be responsible for maintaining quality standards on all projects.

Requirements

• High school diploma and a minimum of 4 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.

Key skills/competency

• Project Coordination
• Document Control
• Administrative Support
• Project Tracking
• Client Communication
• Budget Management
• Schedule Management
• Microsoft Office Suite
• Construction Experience
• Engineering Projects