Local Office Administrator
Terracon · Blue Bell, PA
- On site
- Full-time
- $55,000 / year
- Blue Bell, PA
Job highlights
- Oversee daily office operations and maintenance.
- Support fleet management and marketing tasks.
- Foster employee engagement and coordinate events.
- Ensure compliance with employment laws.
- Assist project managers with documentation and reports.
About the role
Office Administrator
Terracon is seeking a dedicated and organized Office Administrator to oversee daily general office operations. This role involves coordinating various aspects of the office environment, including office maintenance, ordering supplies, and supporting fleet management and marketing activities.
General Responsibilities
- Ensure the efficient and effective operation of the office through various administrative tasks.
- Coordinate and schedule office equipment maintenance, greet visitors and vendors, and conduct office tours.
- Manage workstation setup, new hire introductions, and onboarding processes for office employees.
- Foster employee engagement by coordinating local office events, trainings, and onboarding.
- Share updates on wellness initiatives, recognition programs, and annual activities like benefits enrollment.
- Resolve general office-related questions, including timesheet inquiries.
- Support the office with computer replacements, asset inventory, and recycling.
- Assist in maintaining compliance with local, state, and federal employment laws by updating employment law posters.
- Provide administrative support to project managers, including tracking documentation, project status, and drafting reports.
- Offer administrative support for marketing materials, including formatting presentations and proposals.
- Participate in the annual budget request process for regional fleet ordering.
- Support local office fleet management through administrative tasks such as reviewing vehicle rentals, processing POs and invoices, and ensuring DOT compliance.
- Serve as the point of contact for fleet management vehicle registration, new vehicle processes, and maintenance scheduling.
- Assist in reviewing local office performance on key cost factors like asset utilization and preventative maintenance compliance.
- Support the administration of the vehicle/equipment telematics program.
- Follow all safety rules, guidelines, and standards for projects and participate in pre-task planning.
- Report any safety issues or concerns to management.
- Maintain quality standards on all projects.
- Perform other duties as assigned.
Requirements
- High school diploma or equivalent.
- Minimum of 1 year of administrative experience required.
- Valid driver's license with an acceptable violation history.
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm with over 8,000 professionals across more than 200 locations nationwide. Since 1965, Terracon has specialized in environmental, facilities, geotechnical, and materials services. Our growth is driven by our employee-owners who excel in client service and career development.
Terracon’s vision, “Together, we are best at people,” is reflected in our comprehensive compensation and benefits package, which may include medical, dental, vision, life insurance, 401(k), paid time off, education reimbursement, and bonus programs, based on eligibility, role, and job status.
EEO Statement
Terracon is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran, and disabled candidates to apply. We do not discriminate based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
Key skills/competency
- Office Administration
- Fleet Management
- Project Coordination
- Marketing Support
- Employee Engagement
- Compliance
- Organizational Skills
- Communication
- Problem-Solving
- Customer Service
Skills & topics
- Office Administrator
- Administrative Assistant
- Office Management
- Fleet Management
- Project Coordination
- Employee Engagement
- Compliance
- Operations
- Support
- Entry Level
How to get hired
- Tailor your resume: Highlight administrative experience, fleet support, and project coordination skills relevant to the Office Administrator role.
- Craft a compelling cover letter: Express your enthusiasm for Terracon's employee-owned culture and detail your experience in office operations and compliance.
- Prepare for interviews: Be ready to discuss your organizational abilities, problem-solving skills, and experience managing multiple tasks efficiently.
- Showcase your driving record: Ensure your valid driver's license and acceptable driving history are readily available for review.
- Research Terracon: Understand their mission and values, especially their focus on employee ownership and client service.
Technical preparation
Familiarize yourself with office software suites.,Understand basic fleet management principles.,Review project documentation and reporting tools.,Practice using scheduling and calendar systems.
Behavioral questions
Describe a time you handled multiple tasks.,How do you prioritize urgent requests?,Tell me about fostering a positive environment.,How do you ensure attention to detail?
Frequently asked questions
- What are the key responsibilities for an Office Administrator at Terracon?
- The Office Administrator at Terracon is responsible for overseeing daily office operations, including managing supplies, coordinating maintenance, greeting visitors, onboarding new hires, fostering employee engagement through events, and supporting fleet management and marketing efforts. They also play a role in ensuring employment law compliance and assisting project managers with documentation.
- What qualifications are needed to become an Office Administrator at Terracon?
- To be considered for the Office Administrator position at Terracon, candidates need a high school diploma or equivalent, a minimum of one year of administrative experience, and a valid driver's license with an acceptable violation history.
- How does Terracon foster employee engagement for its Office Administrators?
- Terracon fosters employee engagement by having the Office Administrator coordinate local office events, trainings, and onboarding for new employees. They also help communicate updates on wellness initiatives, recognition programs, and important annual activities like benefits enrollment and engagement surveys.
- What is Terracon's approach to fleet management support for the Office Administrator role?
- The Office Administrator at Terracon supports fleet management by handling administrative tasks such as reviewing monthly vehicle rentals, requesting insurance cards, processing purchase orders and invoices, ensuring DOT compliance, tracking vehicle movement, and managing vehicle registration and maintenance scheduling.
- Does Terracon offer benefits and what is their company structure?
- Yes, Terracon is a 100 percent employee-owned company and offers a comprehensive benefits package that may include medical, dental, vision, life insurance, 401(k), paid time off, and education reimbursement, depending on eligibility and role.
- How does Terracon ensure a safe work environment for its Office Administrators?
- Terracon emphasizes safety by requiring all employees, including Office Administrators, to follow safety rules, guidelines, and standards for all projects. Participation in pre-task planning and reporting any safety issues are also key components of their safety program.