AI Enablement Project Manager

Project Manager, AI Enablement & Training

Client: Big 4 Consulting Firm Experience Level: 3–5 Years Role Overview We are looking for an experienced and detail-oriented Project Manager to lead the planning, coordination, and execution of a structured, AI coaching program. This initiative gives individuals dedicated 15-minute sessions to work through live workflows in real time, guided by AI Coaches every step of the way. This role will oversee the full lifecycle of the program — from pilot launch through scaled rollout across multiple offices and Lines of Service. The ideal candidate is a strong communicator, highly organized, and comfortable operating in a fast-paced, evolving environment with multiple stakeholders.

Key Responsibilities

• Program Planning & Timeline Management: Develop and manage comprehensive pilot and scale-up timelines; build detailed project plans accounting for dependencies and risks; and proactively identify blockers to keep the program on track.
• Logistics Coordination: Coordinate all logistical elements across offices, including room reservations, scheduling, and virtual session setup; manage scheduling across multiple time zones; and maintain an organized tracking system.
• Stakeholder Collaboration: Serve as the central point of contact across all involved teams; partner with L&D, People Tech, Space Team, and local office leadership; and prepare clear program updates for leadership.
• Intake Tracking & AI Champion Matching: Oversee the end-to-end intake process for teams; manage the matching of participating teams with appropriate AI Coaches; and troubleshoot scheduling or matching issues.
• Materials, Communications & Surveys: Ensure all program materials are distributed ahead of sessions; coordinate pre- and post-session communications; and manage the collection of participant surveys.
• Reporting & Continuous Improvement: Consolidate post-session feedback and metrics into actionable summaries; track participation rates and trends to inform improvements; and prepare regular reports for leadership.

Qualifications

Required:

• 3+ years of project management or program coordination experience, ideally in a corporate, professional services, or learning and development environment.
• Demonstrated experience coordinating across multiple stakeholder groups and office locations simultaneously.
• Strong ability to build and manage timelines, track dependencies, and maintain clear communications.
• Familiarity with AI tools and workflows (e.g., ChatGPT, Microsoft Copilot, or similar platforms).
• Experience managing pilot programs or phased rollouts in dynamic environments.
• Exceptional organizational skills and high attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working independently as a contractor with minimal oversight.

Preferred

• Experience supporting learning programs, workshops, or facilitated team sessions.
• Experience working within an L&D, People, or Talent function.
• Familiarity with intake and tracking processes for program or event registration.

Skills & Competencies

• Organized & Detail-Oriented: Able to manage multiple moving parts without losing sight of details.
• Strong Communicator: Confident and clear when tailoring messages to different audiences.
• Collaborative: Skilled at working across teams and functions to drive execution.
• Adaptable: Comfortable navigating ambiguity and pivoting quickly as needs evolve.
• Self-Directed: Able to take ownership and drive work forward independently.
• Tech-Savvy: Familiar with digital collaboration tools and leverages AI to enhance efficiency.

Key skills/competency Project Management, AI Enablement, Training Programs, Stakeholder Management, Logistics Coordination, AI Tools, Pilot Programs, Continuous Improvement, Communication, Organizational Skills