MIS/Data Entry Specialist

Job Purpose

Ensuring smooth administrative support for the office and dealing with suppliers to provide necessary administrative support. This role also involves implementing other administrative tasks as needed and upon request, contributing to the efficient functioning of the office environment.

Responsibilities

• Purchase office supplies, stationery, laptops, landlines, and other necessary equipment.
• Provide comprehensive administrative assistance to staff and management.
• Work with the HR Manager to organize engaging staff activities.
• Coordinate travel and lodging accommodation for staff, management, and visitors.
• Coordinate the services for visa and resident cards for expatriates and foreign visitors.
• Liaise with building management to maintain good office services (air conditioning, power, hygiene, safety, etc.).
• Ensure offices are in excellent condition (air-conditioning, electricity, drinks, telephone, meeting rooms, office furniture, and stationery, etc.); negotiate with suppliers for best services with cost-effectiveness.
• Maintain and update contact lists for efficient communication.
• Manage and preserve Company Stamp: ensure that documents are signed and stamped appropriately.
• Supervise tea ladies, as well as hygiene and maintenance services to uphold office standards.
• Coordinate the repair and maintenance of office equipment to minimize downtime.
• Follow up on office administration contracts to ensure timely renewals and compliance.
• Assist in other administrative support as requested by superiors.
• Advise the management on changes or solutions to improve office management when necessary.

Knowledge, Skills And Experience

• Good command of communication skills, both spoken and written in English.
• Good command of general administration and office protocol.
• Good organization skills.
• Strong communication and interpersonal skills.
• Good sense of responsibility and teamwork.
• Carefulness at work, ensuring accuracy and attention to detail.
• Open-minded and strong service mindset.
• Ability to work independently with little guidance from the HR Manager.

What's In It For You?

At Tech Data, a TD SYNNEX Company, we offer a range of benefits designed to support your lifestyle and career growth:

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success with formal programs on leadership and professional development, alongside many on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: We value every voice; join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and environmental and social initiatives.

Don't meet every single requirement? Apply anyway. At Tech Data, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply. You may be exactly the person we're looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.

Key skills/competency

• Administrative Support
• Office Management
• Supplier Management
• Logistics Coordination
• HR Coordination
• Data Entry
• Communication Skills
• Organizational Skills
• Interpersonal Skills
• Service Mindset