Executive Assistant to CEO
tech company · New York, NY
- On site
- Full-time
- $95,000 / year
- New York, NY
Job highlights
- Support CEO in fast-paced AI tech company.
- Manage complex calendars and international travel.
- Liaise with internal and external stakeholders.
- Handle personal logistics and private operations.
- Opportunity to support visionary executive.
About the role
Executive Assistant to Founder & CEO
New York City (Manhattan)
A prominent founder/CEO of a high-profile technology company in the AI sector is seeking an exceptional Executive Assistant to provide best-in-class business and personal support in a fast-paced, high-performance environment.
This role will partner closely with a second assistant as part of a two-person support team, ensuring seamless execution across all aspects of the CEO’s professional and personal operations. The ideal candidate is proactive, highly organized, discreet, and thrives under pressure while managing complex logistics with precision.
Responsibilities
- Manage an extremely active and complex calendar, including high-volume meeting requests, scheduling, and proactive reminders
- Coordinate intricate domestic and international travel arrangements, including flights, hotels, ground transportation, and security logistics
- Serve as a central liaison across internal office teams, family office, household staff, vendors, and security personnel
- Oversee day-to-day personal logistics and private operations for the CEO
- Prepare daily briefings, itineraries, and schedule updates
- Track expenses and manage reporting/reconciliation
- Coordinate gifting, special projects, and ad hoc executive requests
- Ensure flawless execution of logistics across business, family, household, and travel needs
- Represent the CEO with professionalism and discretion internally and externally
Qualifications
- Prior experience supporting C-suite or founder-level executives in a high-demand environment
- Exceptional verbal and written communication skills
- Outstanding organizational and time-management abilities
- Proven ability to manage competing priorities with composure and efficiency
- Strong follow-through and meticulous attention to detail
- High emotional intelligence and interpersonal sophistication
- Absolute discretion and commitment to confidentiality
- Humble, service-oriented mindset with a no-task-too-small attitude
- Comfortable operating with a 24/7 mentality when needed, while maintaining standard office hours in Manhattan
This is an opportunity for a top-tier assistant to support a visionary executive at the highest level within a dynamic and rapidly growing organization.
Key skills/competency
- Executive Assistant
- CEO Support
- Calendar Management
- Travel Coordination
- Logistics Management
- Discretion
- Confidentiality
- Time Management
- Organizational Skills
- Communication Skills
Skills & topics
- Executive Assistant
- CEO Assistant
- Founder Assistant
- Administrative Assistant
- Personal Assistant
- C-suite Support
- AI
- Technology
- New York City
- Manhattan
- Calendar Management
- Travel Coordination
- Logistics
- Confidentiality
- Organizational Skills
- Time Management
- Communication Skills
- High-performance environment
- Full-time
How to get hired
- Tailor your resume: Highlight executive support, calendar management, and travel coordination experience.
- Craft a compelling cover letter: Emphasize discretion, organization, and high-pressure performance.
- Prepare for behavioral questions: Showcase problem-solving and interpersonal skills.
- Research the company: Understand their AI focus and fast-paced environment.
- Network if possible: Connect with current employees for insights.
Technical preparation
Master calendar and scheduling software.,Become proficient in travel booking platforms.,Learn expense tracking and reporting tools.,Familiarize with communication and collaboration tools.
Behavioral questions
Describe handling a demanding workload.,How do you ensure discretion and confidentiality?,How do you prioritize competing demands?,Share an example of proactive problem-solving.
Frequently asked questions
- What is the primary focus of the Executive Assistant to CEO role at this tech company?
- The primary focus is to provide comprehensive business and personal support to the CEO of a high-profile AI technology company, managing complex logistics and acting as a key liaison.
- What type of experience is most valued for the Executive Assistant to CEO position in New York City?
- Prior experience supporting C-suite or founder-level executives in a demanding, high-growth environment is most valued for this Executive Assistant to CEO role.
- How important is discretion and confidentiality for the Executive Assistant to CEO role?
- Discretion and absolute commitment to confidentiality are paramount for this Executive Assistant to CEO position, given the sensitive nature of the support provided to the CEO.
- What are the key responsibilities of the Executive Assistant to CEO in managing the CEO's schedule?
- Key responsibilities include managing an extremely active and complex calendar, handling high-volume meeting requests, scheduling, and providing proactive reminders for the CEO.
- Does the Executive Assistant to CEO role require international travel coordination?
- Yes, the Executive Assistant to CEO role requires coordinating intricate domestic and international travel arrangements, including flights, hotels, ground transportation, and security logistics.
- What is the work environment like for the Executive Assistant to CEO at this company?
- The work environment is fast-paced and high-performance, typical of a dynamic and rapidly growing technology company, requiring comfort operating with a 24/7 mentality when needed.
- Will the Executive Assistant to CEO work independently or as part of a team?
- The Executive Assistant to CEO will partner closely with a second assistant, forming a two-person support team to ensure seamless execution of the CEO's operations.
- What specific skills are crucial for an Executive Assistant to CEO candidate?
- Crucial skills include exceptional verbal and written communication, outstanding organizational and time-management abilities, and the proven ability to manage competing priorities with composure.