Executive Administrative Assistant
TD · New York, NY
- On site
- Full-time
- $100,000 / year
- New York, NY
Job highlights
- Support a Global Compliance executive at TD Securities.
- Manage calendars, travel, and executive support tasks.
- Process expenses and assist with event coordination.
- Utilize Microsoft Office Suite extensively.
- Requires 5+ years of relevant experience.
About the role
Executive Administrative Assistant
TD Securities (TDS) is seeking a highly organized and dedicated Executive Administrative Assistant to provide top-level support to a Global Compliance executive. If you excel at maintaining smooth business operations through strong administrative skills and are passionate about providing legendary customer experience, we encourage you to apply.
What You'll Do:
- Provide comprehensive executive administrative support.
- Own and manage the Senior Vice President's calendar, creatively troubleshooting conflicts.
- Coordinate all travel arrangements for the executive, including re-scheduling for delays and meetings.
- Process team expenses and manage onboarding/offboarding activities.
- Assist in coordinating in-office or virtual meetings, townhalls, and offsite events.
- Provide administrative project support, producing high-quality reports and presentations.
- Maintain strict confidentiality and apply due diligence in all administrative tasks.
Cultivate Our Culture of Care:
- Deliver executive support with professionalism and quality service.
- Contribute positively to the team environment and work culture.
Job Requirements:
- High school diploma with 5+ years of relevant experience.
- Extensive knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and internet applications.
- Ability to work independently and collaborate effectively with internal and external partners.
- Proficiency in a multi-tasking, deadline-driven environment.
- Experience coordinating travel and managing frequent changes.
- Strong organizational and communication skills.
- Excellent judgment and discretion when handling confidential information.
- Ability to work with complete autonomy alongside a leader.
Key skills/competency:
- Executive Administrative Support
- Calendar Management
- Travel Coordination
- Expense Processing
- Microsoft Office Suite
- Confidentiality
- Project Support
- Communication Skills
- Organizational Skills
- Problem-Solving
Skills & topics
- Executive Administrative Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Expense Management
- Microsoft Office
- TD Securities
- New York Jobs
- Executive Assistant
- Office Administration
How to get hired
- Tailor your resume: Highlight your 5+ years of executive administrative experience, Microsoft Office proficiency, and travel coordination skills to match the job description.
- Showcase organizational skills: Emphasize your ability to manage calendars, process expenses, and handle confidential information with discretion.
- Research TD Securities: Understand their commitment to customer experience and culture of care to align your application and interview responses.
- Prepare for behavioral questions: Be ready to discuss how you handle complex situations, work autonomously, and maintain confidentiality.
- Ask about compensation: Engage in an open dialogue with the recruiter regarding salary expectations and the total rewards package.
Technical preparation
Master Microsoft Office Suite functions.,Practice complex calendar scheduling.,Familiarize with travel booking systems.,Review expense reporting procedures.
Behavioral questions
Describe handling a demanding executive's schedule.,How do you maintain confidentiality?,Share an example of problem-solving under pressure.,How do you prioritize tasks effectively?
Frequently asked questions
- What are the primary responsibilities of an Executive Administrative Assistant at TD Securities?
- The primary responsibilities include providing top-level clerical and specialized executive administrative support, managing the Senior Vice President's calendar, coordinating travel, processing expenses, assisting with onboarding/offboarding, and supporting administrative project tasks, all while maintaining strict confidentiality.
- What are the required qualifications for this Executive Administrative Assistant role at TD?
- Candidates need a high school diploma with a minimum of 5 years of relevant experience. Extensive knowledge of the Microsoft Office Suite and internet applications is essential, along with strong organizational, communication, and problem-solving skills.
- What is the expected salary range for the Executive Administrative Assistant position?
- The advertised pay range for this role is between $80,000 and $100,000 USD annually. The final offer will depend on the candidate's skills, experience, and other relevant factors.
- Does TD Securities offer opportunities for growth and development for an Executive Administrative Assistant?
- Yes, TD emphasizes colleague experience through growth opportunities and skill development. They offer regular career conversations, training programs, an online learning platform, and mentoring programs to support professional advancement.
- How does TD handle accommodations for applicants with disabilities during the hiring process?
- TD Bank is an equal opportunity employer. If you require accommodations to complete the application process, you can contact the TD Bank US Workplace Accommodations Program at USWAPTDO@td.com with your full name, contact information, and the specific accommodation needed.
- Is there international travel required for this Executive Administrative Assistant role?
- The job description indicates that international travel is 'Never' for this role, while domestic travel is 'Occasional'.
- What is the work arrangement for the Executive Administrative Assistant position at TD?
- The work location is specified as New York, New York, United States of America, suggesting an on-site or potentially hybrid arrangement, though the description focuses heavily on in-office responsibilities.