Job Overview
Job TitleExecutive Administrative Assistant
Job TypeFull Time
Offered Salary$100,000
LocationNew York, NY
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Job Description
Executive Administrative Assistant
TD Securities (TDS) is seeking a highly organized and dedicated Executive Administrative Assistant to provide top-level support to a Global Compliance executive. If you excel at maintaining smooth business operations through strong administrative skills and are passionate about providing legendary customer experience, we encourage you to apply.
What You'll Do:
- Provide comprehensive executive administrative support.
- Own and manage the Senior Vice President's calendar, creatively troubleshooting conflicts.
- Coordinate all travel arrangements for the executive, including re-scheduling for delays and meetings.
- Process team expenses and manage onboarding/offboarding activities.
- Assist in coordinating in-office or virtual meetings, townhalls, and offsite events.
- Provide administrative project support, producing high-quality reports and presentations.
- Maintain strict confidentiality and apply due diligence in all administrative tasks.
Cultivate Our Culture of Care:
- Deliver executive support with professionalism and quality service.
- Contribute positively to the team environment and work culture.
Job Requirements:
- High school diploma with 5+ years of relevant experience.
- Extensive knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and internet applications.
- Ability to work independently and collaborate effectively with internal and external partners.
- Proficiency in a multi-tasking, deadline-driven environment.
- Experience coordinating travel and managing frequent changes.
- Strong organizational and communication skills.
- Excellent judgment and discretion when handling confidential information.
- Ability to work with complete autonomy alongside a leader.
Key skills/competency:
- Executive Administrative Support
- Calendar Management
- Travel Coordination
- Expense Processing
- Microsoft Office Suite
- Confidentiality
- Project Support
- Communication Skills
- Organizational Skills
- Problem-Solving
How to Get Hired at TD
- Tailor your resume: Highlight your 5+ years of executive administrative experience, Microsoft Office proficiency, and travel coordination skills to match the job description.
- Showcase organizational skills: Emphasize your ability to manage calendars, process expenses, and handle confidential information with discretion.
- Research TD Securities: Understand their commitment to customer experience and culture of care to align your application and interview responses.
- Prepare for behavioral questions: Be ready to discuss how you handle complex situations, work autonomously, and maintain confidentiality.
- Ask about compensation: Engage in an open dialogue with the recruiter regarding salary expectations and the total rewards package.
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