Executive Admin
Tata Consultancy Services · Charlotte, NC
- On site
- Full-time
- $62,500 / year
- Charlotte, NC
Job highlights
- Support senior leaders with complex executive tasks.
- Manage calendars, communications, and travel logistics.
- Prepare reports, presentations, and documentation.
- Coordinate with cross-functional teams and stakeholders.
- Requires strong Microsoft 365 and banking tool proficiency.
About the role
Executive Assistant
Roles & Responsibilities
Executive Support
- Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
- Handle inbox management and communications on behalf of senior leadership.
- Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
- Coordinate travel arrangements and itineraries in compliance with bank policies.
- Track action items, follow-ups, and deliverables across initiatives running within the LOB.
Operational & Administrative Support
- Support financial administration tasks such as: Submitting expenses, reviewing statements, and ensuring policy compliance.
- Managing procurement workflows, vendor requests, and purchase approvals.
- Maintain organized, audit ready documentation and confidential executive records.
- Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
Communication & Stakeholder Coordination
- Serve as the primary point of contact for internal stakeholders, clients, and external partners.
- Draft professional communication on behalf of leadership and support internal messaging.
- Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
- Facilitate smooth information flow between leadership and project teams.
Project Coordination
- Monitor project timelines, track milestones, and support leadership with operational updates.
- Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
- Support ad hoc banking operational initiatives, process improvements, and documentation requests.
Must Have Technical/Functional Skills
Technical Skills
- Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
- Experience with internal banking tools such as: Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
- Travel booking platforms used in BFSI environments.
- Collaboration and workflow tools used in enterprise banking.
- Ability to prepare management-level reports, dashboards, and polished presentations.
- Familiarity with handling audit-ready documentation, compliance workflows, and secure data handling.
- Comfort working with confidential financial, HR, and regulatory data.
Functional Skills
- Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
- Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
- Exceptional calendar, scheduling, and cross-team coordination skills.
- Excellent written and verbal communication tailored for executive-level interactions.
- Ability to prioritize multiple tasks under tight deadlines.
- High degree of integrity, professionalism, and discretion with sensitive information.
- Strong stakeholder management skills, working with cross-functional teams such as Risk, Compliance, HR, Finance, and Technology.
Qualifications
- BACHELOR OF COMPUTER SCIENCE
Key skills/competency
- Executive Assistant
- Microsoft 365
- Calendar Management
- Executive Support
- Financial Services
- Banking Operations
- Report Preparation
- Stakeholder Management
- Confidential Data Handling
- Project Coordination
Skills & topics
- Executive Assistant
- Microsoft 365
- Outlook
- Excel
- PowerPoint
- Word
- Teams
- Banking Tools
- Expense Management
- Travel Booking
- Financial Services
- FinTech
- Calendar Management
- Executive Support
- Report Preparation
- Presentation Design
- Stakeholder Management
- Confidential Data
- Audit Ready Documentation
- Project Coordination
- Tata Consultancy Services
How to get hired
- Tailor your resume: Highlight experience with Microsoft 365, executive support, and financial services.
- Showcase banking knowledge: Emphasize understanding of operational workflows and regulatory sensitivity.
- Quantify achievements: Use numbers to demonstrate impact in calendar management and project coordination.
- Prepare for interviews: Practice articulating your discretion and stakeholder management skills.
- Network strategically: Connect with Tata Consultancy Services employees on LinkedIn for insights.
Technical preparation
Master Microsoft 365 Suite features.,Familiarize with banking and expense tools.,Practice creating reports and presentations.,Understand secure data handling protocols.
Behavioral questions
Describe handling confidential information.,How do you prioritize tasks under pressure?,How do you manage executive calendars globally?,Give an example of stakeholder collaboration.
Frequently asked questions
- What is the primary focus of the Executive Assistant role at Tata Consultancy Services?
- The Executive Assistant role at Tata Consultancy Services is focused on providing comprehensive support to senior leaders within the Banking, Financial Services, or FinTech sectors. This includes managing complex calendars, communications, travel, financial administration, and project coordination, while ensuring the highest level of discretion and professionalism.
- What technical skills are essential for an Executive Assistant at Tata Consultancy Services?
- Essential technical skills include strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams). Experience with internal banking tools such as expense management systems, travel booking platforms, and collaboration tools is also crucial, as is the ability to prepare management-level reports and presentations.
- What kind of experience is required for the Executive Assistant position at Tata Consultancy Services?
- Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments is required. A strong understanding of operational workflows, regulatory sensitivity, internal controls, and stakeholder management with cross-functional teams like Risk, Compliance, HR, Finance, and Technology is also essential.
- How important is handling confidential information for this Executive Assistant role?
- Handling confidential information is of utmost importance. The role requires comfort working with sensitive financial, HR, and regulatory data, along with a high degree of integrity, professionalism, and discretion when managing such information and audit-ready documentation.
- What is the salary range for the Executive Assistant position at Tata Consultancy Services?
- The salary range for this Executive Assistant position at Tata Consultancy Services is between $60,000 and $65,000 per year.
- What is the educational requirement for the Executive Assistant role at Tata Consultancy Services?
- The educational requirement for the Executive Assistant role at Tata Consultancy Services is a Bachelor of Computer Science degree.
- How does Tata Consultancy Services ensure compliance with policies for travel arrangements?
- Tata Consultancy Services ensures compliance with bank policies for travel arrangements through adherence to established guidelines and potentially through the use of designated travel booking platforms and internal review processes for expense reconciliation.