Executive Administrative Assistant
TalentPop App
Job Overview
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Job Description
Executive Administrative Assistant at TalentPop
Strategic support for strategic leaders. As the backbone of our executive team, you will be crucial in turning strategy into seamless operation.
TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.
This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.
What You'll Be Doing
This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:
- Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
- Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
- Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
- Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
- Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.
What We're Looking For
We need an administrative pro with a solutions-first mindset.
- Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
- Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
- Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
- Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
- Availability: Full-time (40 hours/week) during U.S. business hours is required.
Why Join TalentPop?
We Invest In Your Success And Well-being
- 100% Remote Flexibility: Work from anywhere!
- Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
- Invested Growth: Access to continuous learning and clear career advancement pathways.
- Total Well-being: We offer generous paid time off and health benefits.
Ready to become an essential part of the TalentPop leadership engine?
To be considered, please include the application code EA in your submission. We look forward to reviewing your application!
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Communication
- Project Management
- Strategic Planning
- Confidentiality
- Tech Savvy
- Organizational Skills
- Proactive Problem Solving
How to Get Hired at TalentPop App
- Research TalentPop's culture: Study their mission in e-commerce enablement, values, and remote work ethos.
- Tailor your resume: Highlight executive support, project leadership, and remote experience, using keywords from the Executive Administrative Assistant role description.
- Showcase discretion and proactivity: Prepare examples demonstrating your ability to handle confidential information and anticipate executive needs.
- Master remote tools: Be ready to discuss your proficiency with digital collaboration platforms and calendar management software.
- Emphasize organizational prowess: During interviews, articulate your systems for managing complex schedules and projects for high-level executives.
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