Executive Administrative Assistant

About TalentPop App

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.

What You'll Be Doing as an Executive Administrative Assistant

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

What We're Looking For

We need an administrative pro with a solutions-first mindset.

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.

Why Join TalentPop App?

We Invest In Your Success And Well-being

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.

Key skills/competency

• Executive Support
• Administrative Assistance
• Calendar Management
• Travel Coordination
• Professional Communication
• Project Management
• Strategic Research
• Reporting & Presentations
• Confidentiality
• Tech Proficiency