Administrative Assistant

@ Talentify.io

About the Administrative Assistant Role

This role is a 100% remote opportunity with Talentify.io, designed for experienced professionals in office management. The role supports multiple senior leaders in a dynamic, high-tech environment and requires confidentiality, strong organizational skills, and project management capabilities.

Key Responsibilities

• Manage complex calendars for three legal leaders across time zones.
• Organize and facilitate internal and external meetings with prepared agendas and presentation materials.
• Lead meetings and events, including PowerPoint creation and breakout session management.
• Handle onboarding logistics and maintain Rhythm of Business (ROB) schedules.
• Arrange domestic and international travel while ensuring confidentiality.

Qualifications

The ideal candidate will have 5-7 years of experience in office management, calendar coordination, and administrative support. Must be proficient with Microsoft Office Suite, SharePoint, and Microsoft Teams. Excellent communication, organizational skills, and a strong sense of confidentiality are required. The candidate must be located in PST or MST time zones and available for an 18-month contract.

Preferred Qualifications

• Bachelor's degree or equivalent experience.
• Experience with budgeting and purchase order processes.
• Background in event planning and logistics coordination.
• Familiarity with legal department operations.
• Proven ability in managing ROB processes.

Key skills/competency

• Office Management
• Calendar Coordination
• Executive Support
• Project Management
• Meeting Facilitation
• Travel Arrangement
• Event Planning
• Microsoft Office
• SharePoint
• Microsoft Teams