Administrative Assistant

About 4LEAF

4LEAF is a multi-discipline engineering firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety, engineering, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.

The Role: Administrative Assistant

The Administrative Assistant works both independently and collaboratively, completing a wide array of administrative support duties. These include calendaring, agenda and meeting management, organizing the internal file system, and assisting with various projects and reports in a professional manner. This role requires a highly resourceful team-player who is comfortable in a fast-paced environment, possesses excellent communication skills, demonstrates fantastic multi-tasking abilities, exhibits great attention to detail, and is highly organized.

Responsibilities

• Perform a variety of general clerical and administrative functions and special projects for the Maui office staff.
• Assist with organizing the department's internal file system.
• Assist in guiding, training, and directing the work of other clerical support personnel.
• Communicate effectively with all 4LEAF personnel and clientele.
• Maintain and utilize an internal calendar to make and confirm appointments, meetings, trainings, and workshops.
• Monitor and maintain inventory for necessary office supplies or equipment.

Requirements & Qualifications

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or office assistant.
• Excellent time management skills.
• Highly organized and high attention to detail.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.

Benefits & Compensation

This is a full-time temporary position offering benefits such as 401(k), dental insurance, flexible spending account, health insurance, paid time off, and vision insurance. The starting pay range is $22.79 to $31.30 per hour, with the base pay dependent on the candidate's experience and qualifications.

Schedule & Location

This full-time temporary role operates with 8-hour shifts, Monday to Friday, on-site in Maui, HI.

How to Apply

For consideration, please email your resume to kblevins@4leafinc.com. 4LEAF, Inc. is an equal opportunity employer. For more firm information, please visit www.4leafinc.com.

Key skills/competency

• Administrative Support
• Calendaring
• Meeting Management
• File Organization
• Clerical Functions
• Microsoft Office Suite
• Communication Skills
• Time Management
• Attention to Detail
• Inventory Management