Site Administration Specialist
@ Synopsys Inc

Zapopan, Jalisco, Mexico
$80,000
On Site
Full Time
Posted 21 days ago

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XXXXXXXXX XXXXXXXXX XXXXXXX****** @synopsys.com
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Job Details

About Synopsys Inc

At Synopsys, we drive the innovations that shape the way we live and connect. Our technology spans self-driving cars to learning machines, leading in chip design, verification, and IP integration.

About the Role

The Site Administration Specialist at Synopsys Inc is an experienced administrative professional working in a dynamic, fast-paced environment. The role involves coordinating logistics, managing schedules and meetings, and serving as the key local contact for HR, Finance, and external vendors.

Responsibilities

  • Coordinate logistics, schedules, and meetings for the Site Manager and local managers.
  • Act as the local point of contact for HR and Finance for administrative processes.
  • Manage vendor relationships for facility services and ensure invoicing compliance.
  • Support planning and execution of site events and internal initiatives.
  • Coordinate with external authorities to secure permits and licenses.
  • Assist employees with travel, reimbursements, benefits inquiries, and office supply needs.
  • Oversee site resources and facilities to optimize the employee experience.
  • Prepare and deliver periodic administrative reports to the Site Manager.

The Impact

  • Enabling smooth site operations for focused innovation.
  • Fostering a collaborative and inclusive workplace.
  • Ensuring compliance with policies and local regulations.
  • Optimizing resource utilization and vendor management.
  • Driving continuous improvement in administrative processes.

Requirements

  • Bachelor’s degree in Administration, Business, Accounting or equivalent experience.
  • 4–8 years of experience in administrative or office coordination roles.
  • Advanced proficiency in Microsoft Office and experience with SAP/Ariba or similar systems.
  • Strong communication, organizational skills and a keen attention to detail.

The Team

You will join a dedicated Operations team in Mexico, working closely with HR, Finance, Facilities, and other business units.

Rewards and Benefits

A comprehensive range of health, wellness, and financial benefits, including both monetary and non-monetary offerings.

Key skills/competency

  • Administration
  • Coordination
  • Logistics
  • Scheduling
  • Communication
  • Microsoft Office
  • SAP/Ariba
  • Resource Management
  • Vendor Management
  • Reporting
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How to Get Hired at Synopsys Inc

🎯 Tips for Getting Hired

  • Customize your resume: Highlight administrative coordination experience specifically.
  • Research Synopsys Inc: Understand their technology and innovation focus.
  • Emphasize technical skills: Showcase Microsoft Office and SAP proficiency.
  • Practice interview insights: Prepare examples of problem-solving in admin roles.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office advanced features.
Practice SAP/Ariba navigation.
Familiarize with enterprise reporting tools.
Update document management skills.

Behavioral Questions

Describe handling tight deadlines.
Explain coordinating multiple tasks simultaneously.
Share conflict resolution examples.
Discuss teamwork in fast-paced environments.

Frequently Asked Questions