Site Administration Specialist

About Synopsys Inc

At Synopsys, we drive the innovations that shape the way we live and connect. Our technology spans self-driving cars to learning machines, leading in chip design, verification, and IP integration.

About the Role

The Site Administration Specialist at Synopsys Inc is an experienced administrative professional working in a dynamic, fast-paced environment. The role involves coordinating logistics, managing schedules and meetings, and serving as the key local contact for HR, Finance, and external vendors.

Responsibilities

• Coordinate logistics, schedules, and meetings for the Site Manager and local managers.
• Act as the local point of contact for HR and Finance for administrative processes.
• Manage vendor relationships for facility services and ensure invoicing compliance.
• Support planning and execution of site events and internal initiatives.
• Coordinate with external authorities to secure permits and licenses.
• Assist employees with travel, reimbursements, benefits inquiries, and office supply needs.
• Oversee site resources and facilities to optimize the employee experience.
• Prepare and deliver periodic administrative reports to the Site Manager.

The Impact

• Enabling smooth site operations for focused innovation.
• Fostering a collaborative and inclusive workplace.
• Ensuring compliance with policies and local regulations.
• Optimizing resource utilization and vendor management.
• Driving continuous improvement in administrative processes.

Requirements

• Bachelor’s degree in Administration, Business, Accounting or equivalent experience.
• 4–8 years of experience in administrative or office coordination roles.
• Advanced proficiency in Microsoft Office and experience with SAP/Ariba or similar systems.
• Strong communication, organizational skills and a keen attention to detail.

The Team

You will join a dedicated Operations team in Mexico, working closely with HR, Finance, Facilities, and other business units.

Rewards and Benefits

A comprehensive range of health, wellness, and financial benefits, including both monetary and non-monetary offerings.

Key skills/competency

• Administration
• Coordination
• Logistics
• Scheduling
• Communication
• Microsoft Office
• SAP/Ariba
• Resource Management
• Vendor Management
• Reporting