Project Coordinator

About Swooped

Our client is a global experience transformation partner driving AI-powered change and measurable business impact across complex, multi-brand ecosystems. Founded in Vancouver, Canada, the company has expanded to ten cities across North America, South America, the UK, Europe, and India. They work under a “One Team” pod-based model combining senior leadership, subject-matter experts and cross-functional teams in agile scrum and sprint frameworks.

About the Project Coordinator Role

The Project Coordinator in the Marketing Services Team will assist with various CRM marketing projects. This role involves working closely with strategy, creative, and email production teams while serving as a key liaison between Customer Success Managers and clients.

• Manage project resources ensuring deadlines and quality deliverables.
• Customize deliverables and set dates with client needs in mind.
• Participate in internal meetings and ensure proper ticketing of tasks.
• Track tasks with project management tools and secure adequate resources.
• Identify and remove roadblocks to ensure on-time project delivery.

Required and Preferred Qualifications

Candidates should have 1+ years of project management experience and exposure to marketing teams. They must be skilled in managing communications and deliverables across multiple stakeholders. Superior written skills, organization, and familiarity with project management tools (Asana, Monday, Wrike, Trello) are highly valued.

Life at the Organization

The organization provides engaging projects for international brands, a safe and inclusive environment, generous training budgets, a flexible work arrangement and customizable benefits including a generous vacation policy.

Key skills/competency

• Project Management
• CRM Marketing
• Communication
• Collaboration
• Agile
• Scrum
• Marketing Strategy
• Organizational Skills
• Resource Allocation
• Problem Solving