Executive Assistant to Founder and CEO

About the Opportunity

The organization is seeking a highly adaptable, trustworthy, and resourceful Executive Assistant (EA) to provide direct, day-to-day support to the CEO. This is a dynamic, high-trust role that sits at the heart of the organization’s leadership operations.

This EA will play a key role in managing the CEO’s schedule, preparing him for meetings, orchestrating logistics, and coordinating internal and external engagements with other team members. They will also serve as a critical link between the CEO’s professional and personal spheres—interfacing with both internal teams and his personal team to ensure smooth, consistent support across all domains.

While the company operates on a Virtual First model, this role is a rare exception. It will be based in the San Francisco Bay Area and require occasional (and at times last minute) in-person presence at the company's Studio in San Francisco, along with other travel throughout the US. Candidates must be comfortable with this level of flexibility and local travel.

Key Responsibilities

• Executive Support: Manage the CEO’s calendar, appointments, and high-priority workflows with precision and discretion. Anticipate needs and act proactively.
• In-Person Readiness: Be available to work on-site in San Francisco or elsewhere in the Bay Area as needed, sometimes on short notice, to support meetings, prep, and logistics.
• Meeting Preparation & Follow-Up: Ensure the CEO is fully briefed for all engagements. Coordinate agendas, collect materials, and track follow-ups across stakeholders.
• Event Planning: Plan and execute key events for the CEO, including internal offsites, dinners, customer sessions, and board-related gatherings. Coordinate directly and in collaboration with internal teams.
• Liaison to Personal Team: Work closely with the CEO’s personal team to coordinate calendars and logistics as needed.
• Security Coordination: Coordinate all security-related logistics for the CEO in collaboration with the executive protection team, including travel security, residential protocols (in collaboration with personal team), and event safety, ensuring seamless communication and confidentiality at all times.
• Information Management: Maintain smooth, confidential flow of communications and information between the CEO, internal teams, external partners, and board members.
• Logistics & Admin: Handle travel coordination, expense reporting, and executive logistics with attention to detail and an eye for operational efficiency.

Required Qualifications

• Bachelor's Degree.
• 4-8 years of experience supporting a C-level executive or founder in a fast-paced, high-trust environment.
• Exceptionally Organized: Calendar wizard with strong time management skills and a calm, deliberate approach to problem-solving.
• Locally Present: Resides in or near the San Francisco Bay Area and can travel to the company's Studio or other meeting spaces in the Bay Area.
• Events-Oriented: Strong experience in event planning—both directly owning logistics and collaborating cross-functionally with comms, workplace, and people teams.
• Strong Communicator: Poised and clear in both written and verbal communication. Comfortable interacting with internal execs and external VIPs alike.
• Discreet and Reliable: Able to manage highly sensitive information and maintain strict confidentiality. Trusted to operate with good judgment at all times.
• Highly Adaptable: Thrives in ambiguity and fast-changing priorities. Capable of balancing executive support, logistical coordination, and cross-functional collaboration.
• Travel: Semi-regular overnight travel; regular local travel within the Bay Area.
• AI Fluency: Demonstrated fluency with AI tools and technologies to streamline workflows, enhance productivity, and support executive decision-making.

Preferred Qualifications

• Experience working in tech.
• Experience working with a product team.
• Experience with Excel.
• Experience traveling with an executive strongly preferred.

Compensation

• US Zone 1: $151,700—$205,300 USD
• US Zone 2: $136,600—$184,800 USD
• US Zone 3: $121,400—$164,200 USD

Key skills/competency

• Executive Assistant
• CEO Support
• Calendar Management
• Event Planning
• Logistics Coordination
• Confidentiality
• AI Tools
• Travel Arrangements
• Communication Skills
• Organizational Skills