Executive Assistant

About Our Client

Our client believes when the world connects through sports, the world becomes better. This sports and communication platform is dedicated to taking the work out of play in youth sports. The company also believes that jobs should be exciting, teammates should be supportive, and leaders should be inspiring. The organization empowers its people to bring big ideas and small egos, earning recognition as a "Best Places to Work" and one of the "100 Best Remote-First Places to Work."

About The Executive Assistant Role

This role is seeking an experienced and highly proactive Executive Assistant to support members of the Executive Leadership Team. This position is critical to keeping leaders organized, focused, and operating effectively within a fast-paced, fully remote environment.

Initially, contract support is being sought while the long-term structure for this function is determined. This position requires strong discretion, professional maturity, and the ability to manage multiple senior leaders with competing priorities.

This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

Key Responsibilities

• Keep executives organized and enhance their daily productivity by managing their scheduling and supporting their communication.
• Organize meetings including scheduling, sending reminders, preparing agendas, and follow-ups.
• Coordinate travel and meeting setups for the executive team, including domestic and international arrangements.
• Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST).
• Teach leaders how to work most effectively with their EA.
• Build Monthly All Hands and Sales Team meeting agendas and slides.
• Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence.
• Plan and coordinate client meals, gifting, research, book events, and manage quarterly/bi-annual internal offsite logistics.
• Assist wherever needed, helping the team, supporting projects, or solving unexpected challenges.

Required Qualifications

• 5+ years of experience as an executive assistant supporting multiple senior executives (ideally ELT-level), office administrator, or similar.
• Strong communication skills, in person, in writing, and by video/phone.
• Exceptional organizational, prioritization, and time management skills.
• Extreme flexibility and comfort with changing priorities and ambiguity.
• Capable of handling sensitive information with discretion.
• A strong customer service orientation.
• Great follow-through and passion for the mission.
• Independent and proactive with the ability to generate ideas.
• Ability to support multiple people and their competing demands simultaneously.
• Highly computer literate in Microsoft Office Suite, Google Workspace, and other SaaS applications.
• Comfortable operating in a fully remote environment and coordinating across multiple stakeholders with competing priorities.
• Polished professionalism and client readiness, including event coordination, thoughtful gifting, and interacting with senior leaders and external clients.

Compensation

The minimum hourly compensation rate for this Executive Assistant role is $50.00 per hour, inclusive of bonuses or commissions. Compensation will be updated based on multiple factors, including relevant experience, skills, certifications, and geographic location.

Location & Benefits

Our client is a fully remote company, requiring comfort working with people in different time zones. The company hires permanent US residents and does not hire in Alabama, Alaska, Delaware, District of Columbia, Hawaii, Iowa, Louisiana, Mississippi, Nebraska, New Mexico, Rhode Island, South Dakota, and West Virginia.

The organization works to provide a culture of trust, accountability, inclusivity, and opportunities to grow, along with the chance to make a lasting impact and have fun.

Total Rewards: Remote-first work environment, Unlimited PTO and paid parental leave for all parents, 100% premium coverage of medical, dental, and vision for employees and their families, 401K to help with future investments, Annual learning and development stipend, Travel to locations for all-company meetings and team events, Generous home office allowance, Company SWAG upon starting and a credit on every work anniversary thereafter, Monthly stipend reimbursement for health & wellness.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting Planning
• Communication Skills
• Organizational Skills
• Prioritization
• Discretion
• Google Workspace
• Microsoft Office Suite