Executive Assistant

About Our Client

Our client is a leading health and wellness platform, dedicated to helping the world achieve better health outcomes. They are redefining healthcare by prioritizing the customer, delivering affordable, accessible, and personalized care from diagnosis to treatment and delivery. Recognizing that no two people are alike, they provide tailored solutions designed for results. By normalizing health & wellness challenges and innovating solutions, they make better health easier to attain.

Our client is a public company, traded on the NYSE. Information regarding their outstanding benefits, culture, and talent-first flexible/remote work approach is detailed below.

About the Executive Assistant Role

Our client is seeking a highly organized and proactive Executive Assistant, located in the Eastern Time Zone (EST), to provide comprehensive support to their Chief Medical Officer and SVP of Compounding Production, along with their respective teams. This critical role ensures smooth day-to-day operations, allowing leaders to concentrate on strategic priorities. The ideal candidate will be resourceful, detail-oriented, adaptable, and thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.
• Coordinate logistics for meetings and events, securing conference space, arranging catering, preparing materials, and communicating with attendees.
• Partner cross-functionally to support larger internal or external events as needed.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Prepare and process expense reports in compliance with company policies.
• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
• Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.
• Identify opportunities to improve administrative processes and implement more efficient systems.

Required Qualifications

• 5+ years of experience in an executive or senior-level administrative support role.
• Demonstrated experience managing complex calendars and coordinating travel arrangements.
• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
• Exceptional organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Strong written and verbal communication skills.
• High level of integrity and ability to maintain confidentiality.
• Self-motivated with the ability to work independently while collaborating effectively across teams.
• Comfortable navigating organizational structures and building strong internal relationships.
• Willingness to travel occasionally (approximately 10–15%) if needed.

Benefits

• Competitive salary & equity compensation for full-time roles.
• Unlimited PTO, company holidays, and quarterly mental health days.
• Comprehensive health benefits including medical, dental & vision, and parental leave.
• Employee Stock Purchase Program (ESPP).
• 401k benefits with employer matching contribution.
• Offsite team retreats.

Compensation

The compensation for this role is between $120,000 – $145,000 annually.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Meeting Logistics
• Cross-functional Collaboration
• Confidentiality
• Organizational Skills
• Google Workspace
• Microsoft Office