Executive Assistant
Swooped
Job Overview
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Job Description
About Our Client
Our client is on a mission to change the way people care for their hearts. This company provides the first app and connected heart monitor to help people track and manage their heart health. With this solution, users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, this solution is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. The organization has raised significant funding from top venture firms and is a best-in-class solution on the American Heart Association’s Innovators’ Network and CVS Health Point Solutions Management platform.
About the Role
As an Executive Assistant for the Go-To-Market team, this role will be a trusted partner enabling focus, clarity, and execution across a fast-moving revenue organization. Reporting into the Commercial President, the Executive Assistant will manage priorities, communication, and coordination, enabling the Go-To-Market leadership team to operate at its best. The ideal candidate is highly organized, proactive, and comfortable operating with discretion in a dynamic, high-growth environment. They thrive at anticipating needs, managing complexity, and keeping leaders focused on what matters most.
Key Responsibilities
- Provide high-level administrative support to the Commercial President, including complex calendar management, travel coordination, and expense reporting
- Act as a strategic gatekeeper, prioritizing requests, meetings, and communications on behalf of Sales leadership
- Prepare meeting agendas, notes, and follow-ups for leadership meetings, pipeline reviews, and internal operating rhythms
- Coordinate cross-functionally with Finance, Marketing, Revenue Operations, and Executive Leadership to support sales initiatives
- Assist with preparation of presentations, reports, and materials for executive reviews and board-related meetings
- Manage sensitive and confidential information with the highest level of discretion and professionalism
- Support planning and execution of team meetings, offsites, and sales events
- Identify opportunities to improve workflows, processes, and communication across the Sales organization
Required Qualifications
- 5+ years of experience supporting senior executives, ideally within Sales, Revenue, or Go-To-Market organizations
- Strong administrative and organizational skills, including calendar management, meeting coordination, and executive communications
- Experience with required systems, such as Google Workspace, Slack, and project management tools like Asana; familiarity with Salesforce is a plus
- Proven ability to manage multiple priorities in a fast-paced, high-growth environment
- Exceptional attention to detail, judgment, and follow-through
- Strong written and verbal communication skills
- Comfort handling confidential information and working with senior stakeholders
- Ability to travel up to 20~40%
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Expense Reporting
- Strategic Gatekeeping
- Meeting Preparation
- Cross-functional Coordination
- Confidential Information Handling
- Workflow Improvement
- Salesforce (plus)
How to Get Hired at Swooped
- Research Our Client's mission: Deeply understand their focus on preventive heart health and digital solutions.
- Tailor your resume: Highlight executive support, GTM experience, and specific tech skills like Google Workspace and Asana.
- Showcase discretion and proactivity: Provide examples of managing confidential information and anticipating executive needs.
- Prepare for behavioral questions: Demonstrate experience in fast-paced environments and cross-functional coordination.
- Network effectively: Connect with current employees on LinkedIn to gain insights into company culture and team dynamics.
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